Steps of Application Follow up Emails to avoid Follow up Fails

Application follow up email –

Are you a job seeker? Are you following up with emails to hear back from your employer? Well, once you are done with your studies, everyone is hunting for their dream job –be it on a social media platform like Linked In or through portals. You want a good paying job. No one knows better than me as I too am going through the same phase these days. Writing up perfect emails is very important in today’s date. Writing an application follow up email can help you avoid follow up failures. For a job seeker, it is a critical time in between applying for a job and hearing back. Hearing back is the best encouragement a job seeker can expect. This requires the job seeker to write back application follow up email very effectively. So one needs to be very skillful in writing up follow up email to avoid rejections. These are 10 steps one must follow up to hear back from the employer which can help a job seeker?

1. Application follow up email – Give it at least a few days

Though there are different feelings about how sooner or later one should follow up an employer, Some say that you should wait a week or so before you hear from the employer but some say that 5 business days are more than enough to hear from the employer. It’s for sure that you are not the only person who has applied for the job profile. There are hundreds of other applicants too. Thus, it needs to be well specified that patience is the key to it all. Also never forget the job market is growing each day and there is no scarcity of jobs… Boost up your confidence and skill set, don’t underestimate yourself, if possible enhance and build upon your skills and see how you will definitely get your dream job sooner or later.

2. Application follow up email – Addressing your email to the right person

Ideally, you should address the application follow up email to the same person who had taken your interview. If you do not remember his name or so you can write down to the Hiring manager and get the latest updates on how your job interview went all about. Poking around and finding on the company’s website can help you find out the hiring manager’s details and the details of the person who took your interview. Acknowledge the ‘Hiring Manager’ that you had been called and addressed for an interview and then you might get feedback as to how your interview went about. Be polite and just inquire about how are they going about the job applicants and is there any requirement for the same job profile whose opening was a few days back. Try to spell well the Hiring manager’s name and also remember that you can also search on the Linked In profile to get the contact information of the Hiring Manager and send him an email and drop an inquiry message or email to him.

3. Guideline and Subject Line

Writing the correct subject line in the email write up or writing a convincing and an apt mail can help you track your job application follow up call and can get you a much-awaited response from the hiring team. Appropriate Salutation is very important like writing a dear in front of the name of the person being addressed. Also, be specific to what job profile you applied as there might be multiple job openings for which you might have applied.

4. Specify the position

You need to be clear about the job role and expected the cost to the company, which can help you to get your desired job application to follow up call from your desired company. A sample salutation can be like:

Dear Mr. Agrawal,

Last week, I applied for the Writer position for the job opening through the advertisement you given in the newspaper. I have not yet heard back from the Writers Block Company regarding this position and would like to confirm my job application follow up call is received. Please, can you help me get the latest details about this job opening and whether you have already found your candidature.

-Regards,

Pawan Sen.

5. Express your enthusiasm

You must express your interest as to why you want to get selected for the job profile. You must express your keenness upon getting the job. Be courteous in expressing your interest in the job opening and why this job profile is matching your skill sets. A well-quoted email can do wonders. Something like this –

“Dear Sir,

I am interested in your job profile listed in the newspaper. I am attaching my resume along with it. My skill sets are a perfect match to your business manager application in this job profile. Please go through my job and let me know if you are interested in considering me for this job profile.

-Regards,

Interested Candidate‘s Name –Job Applicant.

Have an enthusiastic Closing for your application:

A well-concluded email can do wonders. A good closing email is very important. Close with a respectful closing sentence stating that you are a perfect match and are looking forward to hearing from you. Keep it clear and to the point. Keep it very simple and concise. If there are multiple job openings keep it to the point as to which role you want to apply for. You can conclude something like this.

Please contact me at any time, as I am looking forward to hearing from you. If you have questions about my qualifications or need any additional materials, You can contact me. I have hereby, attached my resume along with it. I look forward to hearing from you and want to thank you for your time.

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Sincerely,

Manyata.

Send your email:

Click on the email and send it only once. Do not send it more than once. Send it only once as sending it multiple times can irritate the employer and can prove to be a negative impact on your job application follow up email. Do not resend even if you want to edit the content of the email.

Be very crisp and to the point of conveying what you want as the HR managers also do not have an apt amount of time to reply to many emails containing the same subject Matter.

Last but not the least step is to sit back and wait for your job application reply. Have patience and believe in yourself. This is not the end of the job market. There are other opportunities as well. Some people start job application follow up call after sending the emails whether the mail has been sent. Do not follow up with phone calls as this can be very irritating for the HR managers. Calling up and following HR managers indeed can put up a negative impact that probably you are desperate for the job. Remember the job is not an end to your profile. There are multiple openings where you can look up for better job opportunities.

If in case you do not get a job application to follow up call for the job profile, probably you should also learn to handle up rejection. Here are some 10 key steps to handle rejection all by yourself.

Firstly, look out for other job openings in job portals:

• Try to update your resume and update your profile on job portals

This will help you get the latest job opening requirements in the market and will not let you be demotivated. It will keep you still enthusiastic about the job opening and in a chance can open better job profiles for you. There are a clear etiquette and a way to keep up with upcoming challenges in your way. You just don’t need to walk away. Think about where you lack and try to improve it be it in soft skills, communication skills or technical requirements. You can join weekend classes to boost up your skills.

• Subscribe to newsletters

Once you subscribe to newsletters you will get latest job openings updates. Also, similar walk-ins will also be updated and sent to you. Take this job rejection for this time and wait for the right time when the time is apt. They will also give you tips as to how to upgrade your skills to match the job requirements of the profile. It will also help you to get your dream job updates. Build your resume as the job pool had some very qualified candidates which can also be a reason for your rejection. Build up your resume and upgrade your skills.

• Network with professionals

This can help you get a better job role. As professionals continuously receive emails for job openings…This can help them and you both find a suitable candidature. So networking can be a great help to you to connect with the leading professionals in the industry.

Remember when one door closes the other opens soon. So never panic job insecurity. Even if your application gets rejected learn to handle it bravely not like a coward. There will be many openings and there is a job for everyone. As technology is advancing, there is an opportunity for every job hopper. Being Persistent is certainly important as this is the most important question for interviewers.

It’s a good note to drop a thank you note within 24 hours of interview stating that you are eager to hear from them and would like to serve them as soon as possible. If you are not hearing from the interviewer and it has been long, it’s now time to hear from him by dropping out an email stating that you are eager to hear from him soon. If no response is recorded ask for some phone call or drop in voice mail stating that you are really a fit match for that job profile.

In the meantime, don’t get demotivated keep looking for new jobs and better job profilers suited to your learning’s, interest and education and see if you can leverage the right skills with the right technology.

Sending a gift is also a suggested strategy. It’s a counterproductive strategy. It might be taken up as a polite gesture. If you’re not fit for the job requirements gifting the HR manager won’t help. It’s the talent which matters the lot. It’s a game of your skillsets suitable to the job role or profile. Remember the job requires someone who is able to do the job otherwise you will be replaced after getting hired. Remember do not overdo things that it affects in a negative way. Do not do things which can prove to be harmful. Always do what’s right, don’t take up the wrong means of doing anything-be it anything in life.

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