Excel Quick Access Toolbar (Table of Contents)
Quick Access Toolbar in Excel
Quick Access Toolbar (QAT) as the name suggests can access the toolbar quickly. If you are aware Quick Access Toolbar in Excel holds some of the important regular usable features called Save, Undo, Redo and many other things (if customized).
We can see the Quick Access Toolbar on the top right corner, MS Word, and PowerPoint. Because of many shortcut features, we do not use them as quite often as we should have. Not many of the Excel users use them efficiently. By default, we can see Save, Undo, and Redo option in excel.
It have many more things than it shows outside. It has the bundle of other features inside. We can access all those toolbars by customizing Quick Access Toolbar in Excel and go beyond the basic features.
Customize Quick Access Toolbar in Excel
We can add our own feature to Quick Access Toolbar in Excel. Adding those features easily than the other complicated things in excel. To add features follow below steps.
Step 1:
On the top right corner click on the down arrow, here we can see few features on the go like Email, Print Preview & Print, Quick Print, Spelling Check, Sorting, and many more as shown in the below image.
To add other features click on More Commands…
Step 2:
In the below window from the drop-down list select Commands Not in the Ribbon.
Step 3:
This will show up all the features that are not there in the QAT currently.
Step 4:
In order to add the feature to the QAT, select the feature that you want to use and click on Add.
Like this, I have selected some of the important features of the QAT. I will discuss each of them one by one.
Now we can see all these enabled features in QAT.
AutoFormat
Designing our table is very important. Designing will take some of our productive time. Using AutoFormat QAT we can do this in just a blink of an eye. I have simple data to format.
Place a cursor inside the table and click on Auto Format from QAT.
From the below window you can select any one of the auto format tables.
Now my data looks like this.
Camera Tool
Camera tool works exactly the same way how it works in our mobile phones. We can capture live images of the excel data. In order to capture live picture select the data, you want to capture and click on Camera.
As soon as you click on camera it will copy the range but you need not paste rather you need to draw the picture where you want to show. It will paste the picture as a linked picture if any changes happen it will update the picture automatically.
How to Insert Chart Quickly?
Inserting a simple chart will take some of our time. By using QAT we can insert the chart instantly. Select the data and click on Chart icon in the QAT.
Now it will ask you to select the suitable chart for you. You can select any one of the available charts.
Based on the selection you make it will insert the chart for you.
Sort Ascending & Descending
Sort is pretty much a regular job for all the excel users. Using this Quick Access Toolbar we can sort the data according to your requirement either Ascending or Descending.
Spell Check
After spending the considerable amount time building the report we need to write the executive summary for our report, we need to write some of the key findings, we need to recommend some of the insights and may be more things to be written. As a human being, we tend to make typing mistakes.
In order to do the spell check press the spell check icon on the QAT, it will do the spell check in the entire worksheet and recommend the changes. Refer our article on Spell check for more information.
Insert Pivot Table Quickly
We all use a pivot table for our analysis purpose. Inserting the pivot table is super quick now, we just need to select the data and click on the Insert Pivot Table icon on the Quick Access Toolbar.
Send File as Email Attachment
In order to send the current workbook as an email attachment, you need to configure your system to Outlook. Once the outlook is configured click on the Email icon on the QAT.
Things to Remember About Quick Access Toolbar in Excel
- Based on the requirement of the user we can customize the QAT.
- We can add Excel Add-Ins to QAT.
- In order to send an email system should be configured outlook email.
- Most of the QAT features have shortcut keys.
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