Print Comments in Excel

Print Comments in Excel (Table of Contents)

• Introduction to Print Comments in Excel
• Examples of Printing Comments in Excel
• How to Print Comments in Excel?

Introduction to Print Comments in Excel

Print Comments in excel is possible using the page set up option, which is there in the Page Layout menu tab under the Sheet option with a small arrow. This option allows us to print the worksheet’s content and the comments if there is any in any cell. Comments in any cell become visible only if we hover the cursor on it on the cell, which has a red flag at the top right end. With Print Comments, we can see each and every comment in the worksheet in printable format.

Printing a comment can be done in two ways.

1. Comments can be printed as they are displayed in the worksheet or as they are positioned in the spreadsheet.
2. Comments can be printed at the footnote of the document.

Both of the above ways ultimately print the comments, but the difference is that the first option prints the comments at the original location, and the second option prints comments at the end of the spreadsheet.

Examples of Printing Comments in Excel

• Comments printed at the end of the sheet.

If we have a large no. of comments that are to be printed, we would prefer that the comments get printed at the end of the sheet to avoid overlapping the comments.

• Comments printed as they are positioned in the sheet.

Suppose we have very less or limited no. of comments that are to be printed, then we should consider that the comments get printed as they are positioned on the monitor.

Explanation

Printing comments only works if in case there is at least a single comment inserted. If there is no comment that is in excel, then this function will not display any comment.

Printing comments are used because the comments are not, by default, get printed; they are to be manually set to make them printed on the paper. These comments can be printed at the end of the sheet or at the original position as they are in excel. Both of the results are shown above.

Printing comment is the inbuilt option that needs no execution of user-inserted formula or VBA code. Just like a document is printed, the comments are printed by choosing the option to print the comment.

How to Print Comments in Excel?

Below are the different examples to Print comments in Excel.

Printing of comments can be used in many ways, as mentioned below.

• Printing the comments at the end of the spreadsheet using the Excel Page layout option.
• Printing the comments as they are shown in the spreadsheet using the Excel Page layout option.
• Printing the comments by using the Print preview method.

Example #1 – Printing the comments at the end of the spreadsheet using the Excel Page layout option

Step 1: Go to the toolbar and select the “Page Layout option”. This page layout option has features related to the printing of the data.

Step 2: Click on “Print Titles”.

Step 3: Click on the “Sheet tab option”.

Step 4: From the comments option, select “At the end of the sheet”.

Step 5: Click on “Print”.

Below is the final output of how the comments will get printed on the page. Since the comments are printed at the end of the page, they are presented in one group, and a cell number is mentioned against each comment.

Example #2 – Printing the comments as they are shown in the spreadsheet using the Excel Page layout option

This method should only be used when we have limited comments in the spreadsheet so that the comments do not overlap with each other when they get printed.

Step 1: Go to the toolbar and select the “Page Layout option”.

Step 2: Click on “Print Titles”.

Step 3: Click on the “Sheet tab option”.

Step 4: Select option “As displayed on sheet”.

Step 5: Click on “Print”.

Below is the final output of how the comments are printed.

Example #3 – Printing the comments by using the Print preview method

Comments can be directly printed at the time of printing the sheet; this can be done by following the below steps.

Step 1: Click on the “File option” that is available in the ribbon.

Step 2: Choose the option to “Print”.

Step 3: Click on the Page Setup option.

Step 4: Click on the “Sheet tab” and then choose the option to select the method of printing comments as explained above.

After selecting the options, click on Print, and the document will get printed with comments.

Things to Remember

• The first thing that is to remember while printing the comments is that the comments should not be set as hidden; they must be set as visible before the excel is printed. This can be done by selecting the “review tab” and then selecting the “show all comments tab”.
• If comments are printed as they appear on the screen, then make sure that none of the comments overlaps any other comment. If any of the comments overlaps any other comment, then changes must be made in the positioning of the comment.
• If the comments are printed at the end of the excel, this should make sure that the cell with comments should have “Marked corners”. This will enable the user to make sure they check the comments that are at the end of the excel.
• Comments should be in suitable size so that they can be easily read.
• By default, Excel will print the name of the user on whom name the office is registered. So this is important to note that the name is corrected before we start typing the comment.

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