Pivot Table with Multiple Sheets (Table of Content)
Pivot Table with Multiple Sheets
Most of you know about the pivot tables, it is a very useful tool to get all your data consolidated in one table and get the figures for particular things as required. Here data could be like sales report, highest selling product, an average of sales and more like these.
If your data is in different workbooks or worksheets, you have two ways to get a pivot table from it, first one gets all the data in a single sheet by copy paste and then make a pivot table from it, another one is to use this feature of MS Excel wizard to make a pivot table from multiple sheets.
How to Create Pivot Table from Multiple Sheets in Excel?
For instance, let’s assume that we have data from a shop which is selling computer parts, like Keyboard, Mouse, Hard disk, Monitor, etc. They have this data in a yearly basis, as per shown in the image below, we are taking three years of data which has only three columns in which one is we are using to identify the particular sheet.
The above data are in a single workbook and in multiple sheets, we have given the name the sheet respectively to the sales year.
Now we have data of the year 2015, 2016 & 2017 and also we are making sure the given data has identical columns, category and sales counter.
Here the data shows the product sold by this shop in the respective years.
To create the master pivot table from these different worksheets, we need to enter into the Pivot table and Pivot Chart Wizard, this function was disabled in earlier MS Office versions but we can access the same by the short cut keys Alt + D + P.
Creating a Pivot Table with Multiple Sheets
- Alt + D is the access key for MS Excel and after that, by pressing P after that we’ll enter to the Pivot table and Pivot Chart Wizard.
- Now we can see the Pivot table and Pivot Chart Wizard – Step 1 of 3 as shown below.
- Here wizard will ask you two questions we need to answer the same as follows
Where is the data that you want to analyze?
- There are four options, we will select the option no. 3 – Multiple Consolidation Ranges
What kind of report do you want to create?
Here we’ll have two options, we will select option no. 1 – Pivot Table
Now click on “Next” you’ll see Step – 2a of 3 as shown below.
As per the above image, it asks you “How many page fields do you want?” Here we will create the Page fields so select “I will Create the Page Fields” then click on “Next”
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You’ll see step – 2b of 3 as below image.
As per the above image, we now have to select the ranges for our Pivot table,
- Select the entire table (Range) from our first sheet “2015” and then click “Add”
Now select the table from sheet “2016” and then click “Add”, similarly add the range of our table from sheet “2017”, As we can see All ranges, we have selected from our different worksheets and here the wizard has the option of “How many page field do you want?”, by default, it remains zero, But we have to select 1, as we want our table to be differentiated by one field (Year), here we have selected 1-page field as we have to provide the name for that particular field by selecting the ranges. So we will provide the name of the field pertaining to the year of that table which is respectively 2015, 2016 and 2017 as per the below image.
- Now by clicking Next, we can see the dialog box of step 3 of 3 as shown below:
As per the above image, the wizard provides you the option to put the Pivot table in a new worksheet or the existing worksheet.
- Here we want our table in a new worksheet, so select that option and click on Finish. Now we have a Pivot table on the 4th sheet in our workbook. Let’s look into the below screenshot for your reference.
- As per the above image, we can see that there is another sheet that has been added, we will rename the same as Pivot, So now the pivot table is ready.
- You can see that by default pivot is showing the entire data with all these three sheets (2015, 2016 & 2017) included.
- The pivot table is provided with the filters, we can select the filters in the column we wanted.
- But here by default filter is provided for the category and the year of sales, during step 2b we have selected one-page field as 2015, 2016 and 2017 we can see them in the filter section mentioned all as per shown in the below image, we can select the data accordingly.
- As per the below image, we can also filter the category and see the entire data of that category sold by these three years,
- If you want a sales counter of a particular category you can select it from the filter provided in the category else if you want a separate sheet for that particular category just double click on it, the data of that category will be shown in a new data sheet as shown in the image below.
- For example, here we have selected cables, and we will have a separated new sheet for the cables data,
- As per the below image you can see the sheet shows the entire data regarding that category available in our Pivot table.
Things to Remember
- While creating the pivot table from the multiple sheets, you must remember that the sheets you want to include in the pivot table must have an identical column.
- Here, in addition, you can give the names to the table (same as we have given the name to the matrix), so whenever you change the data in the sheet the same will change in the pivot table as well.
This has been a guide to Pivot Table with Multiple Sheets. Here we have discussed How to create Pivot Table from Multiple Sheet in Excel along with various steps and downloadable excel template. You may also look at the following articles to learn more –