Create Spreadsheet in Excel

Create Spreadsheet in Excel (Table of Content)

• Introduction to Create Spreadsheet in Excel
• How to Create a Spreadsheet in Excel?

Introduction to Create Spreadsheet in Excel

A spreadsheet is a grid-based file designed to manage or perform any type of calculation on personal or business data. It is accessible in both Office 365 and MS Office. Office 365 is a cloud-based application, whereas MS Office is an on-premises solution. It is the best choice for users because it has 400+ functions and features such as pivot, coloring, graph, chart, and conditional formatting.

The workbook is the Excel lingo for ‘spreadsheet.’ MS Excel uses this term to emphasize that a single workbook can contain multiple worksheets, each with its own data grid, chart, or graph.

How to Create a Spreadsheet in Excel?

Here are a few examples of creating different types of spreadsheets in excel with the key features of the created spreadsheets.

Example #1 – How to Create Spreadsheet in Excel?

Step 1: Open MS Excel.

Step 2: Go to Menu and select New >> click on the Blank workbook to create a simple worksheet.

OR – Press Ctrl + N: To create a new spreadsheet.

Step 3: By default, Sheet1 will be created as a worksheet in the spreadsheet. The name of the spreadsheet will be given as Book1 if you are opening it for the first time.

Key Features of the Created Spreadsheet:

• Basic App Functions Area: There is a green banner that contains all types of actions to perform on the worksheet, like – save the file, back or front step move, new, undo, redo, and many more.
• Ribbon Area: This is a gray area just below the basic app functions area and is called Ribbon. It contains data manipulation, a data visualizing toolbar, page layout tools, and many more.
• Spreadsheet Work Area: By default, a grid contains alphabetic columns like A, B, C, …, Z, ZA…, ZZ, ZZA… and rows as numbers like 1,2 3, …. 100, 101, and… so on. Each rectangle box in the spreadsheet is called a cell, like the one selected in the above image (cell A1). It is a cell where the user can perform their calculation for personal or business data.
• Formula Bar: It shows the data in the selected cell; if it contains any formula, it will show here. Like the above area, a search bar is available in the top right corner, and a sheet tab is available on the downside of the worksheet. A user can change the name of the sheet name.

Once you create an Excel Spreadsheet, you can convert it to a universally accepted format like PDF. For convenience, some useful Excel to PDF converters converts Excel to PDF files for free while maintaining the original formatting.

Example #2 – How to Create a Simple Budget Spreadsheet in Excel?

Let’s suppose a user wishes to design a spreadsheet for budget calculation. For the year 2018, he has a few products and their quarterly sales. He now wants to present his client with this budget.

Let’s see how we can do this with the help of the spreadsheet.

Step 1: Open MS Excel.

Step 2: Go to Menu and select New >> click on the Blank workbook to create a simple worksheet.

OR – Press Ctrl + N: To create a new spreadsheet.

Step 3: Go to the spreadsheet work area. Which is sheet1.

Step 4: Now create headers for Sales in each quarter in the first row by merging cells from B1 to E1. In row 2, give the product name and each quarter’s name.

Step 5: Write down all product names in column A.

Step 6: Provide the sales data for each quarter in front of every product.

Step 7: Now, in the next row, put one header for Grand Total and calculate each quarter’s total sales.

Step 8: Calculate the grand total for each quarter by summation >> apply in other cells in B13 to E13.

Step 9: So, let’s convert the sales value into the ($) currency symbol.

Step 10: Now, create a Result Table that has each quarter’s total sales.

Step 11: Plot the pie chart to represent the data to the client in a professional way that looks attractive. A user can change the look of the graph by just clicking on it.

Summary of Example 2: As the user wants to create a spreadsheet to represent sales data to the client, it is done here.

Example #3 – How to Create a Personal Monthly Budget Spreadsheet in Excel?

Let’s assume a user wants to create a spreadsheet to determine their monthly personal budget. For the year 2022, he has estimated costs and actual costs. He now wants to show his family this budget.

Let’s see how we can do this with the help of the spreadsheet.

Step 1: Open MS Excel.

Step 2: Go to Menu and select New >> click on the Blank workbook to create a simple worksheet.

OR – Press Ctrl + N: To create a new spreadsheet.

Step 3: Go to the spreadsheet work area. which is Sheet2.

Step 4: Now create headers for Personal Monthly Budget in the first row by merging cells from B1 to D1. In row 2, give MONTHLY INCOME; in row 3, give Expense type, Projected Cost, Actual Cost, and Difference.

Step 5: Now, write down all the expenses in column A.

Step 6: Now, provide the monthly income, Projected cost, and Actual Cost data for each expense type.

Step 7: In the next row, put one header for Grand Total and calculate the total and difference as well from the project to the actual cost.

Step 8: Now highlight the header and add boundaries by using toolbar graphics. >> the cost and income value in $, so make it by currency symbol.

Step 9: Create a Result Table that has each quarter’s total sales.

Step 10: Plot the pie chart to represent the data for the family. A user can choose one which he likes.

Summary of Example 3: As the user wanted to create a spreadsheet to represent monthly budget data to the family, we have created the same here. The close bracket shows in the data for the negative value.

Things to Remember

• A spreadsheet is a grid-based file designed to manage or perform any type of calculation on personal or business data.
• It is available in MS office as well as Office 365.
• The workbook is the Excel lingo for ‘spreadsheet.’ MS Excel uses this term to emphasize that a single workbook can contain multiple worksheets.

How to add data in a spreadsheet Video

Recommended Articles

This is a comprehensive guide to creating Spreadsheets in Excel. Here we have discussed how to create a Spreadsheet in Excel, examples, and a downloadable excel template. You may also look at the following articles to learn more –

1. Excel Spreadsheet Formulas
2. Group Worksheets In Excel
3. Excel Spreadsheet Examples
4. Worksheets in Excel