Blank Invoice Excel Template (Table of Contents)
Introduction to Blank Invoice Excel Template
Invoice has it’s own importance whenever you run a business. Whatever trade you do in your business, it needs to have some written documentation or proof as a reference. Invoices have an origin with this necessity. Whatever trade we do, Invoice is a document that contains all the information related to quantity sold, sales amount, discount if any, taxes if applicable, etc. fields for the same. Through the year, we have invented several software and tools that may help you automate the invoicing processes. However, traditional excel still holds the ability to create one of its own and use it several times. Excel Invoices are still being used by some old businesses who still believe to have it gone under their hand for whatever trade they made. Excel invoices are great helps for such small scale businesses as these templates are formulated which reduces the manual calculation part of discount or tax for instance. Also, it is not costing any additional cost to the user for creating a one in Excel, which makes it a great choice.
Invoice Template can be divided roughly into three sections:
- Header: This may contain the name of the seller as well as the buyer, invoice date, invoice number, etc.
- Body: A body of the invoice is something that consists of all the trade information. How many units sold, sales amount, discount factor, etc. get added here.
- Footer: Footer contains information related to taxes, total amount, payment instructions, etc.
How to Create a Blank Invoice Template in Excel?
We have two ways to create a Blank Invoice in Excel:
- Using built-in invoice templates which are saved and modified by Microsoft itself to be used as readymade for the user.
- Create an invoice template of your own through a scratch in excel using formulae and formatting.
Example #1 – Blank built-in Invoice template in Excel
Following are the steps to create a blank invoice template using a built-in excel template.
Step 1: Open a new Excel. Click on the File menu.
Step 2: Click on New.
Step 3: As soon as you click on New, it will show you a list of excel templates with the search box. Put “Invoice” as a search criteria under the search box and click Enter to search all the Invoice templates which are readymade for you.
Since Microsoft Excel loads online templates associated with the search criteria, make sure you are connected to the internet for the same to be loaded. You can select any one of these invoice templates as per your choice and requirement. Click on the Simple Invoice template.
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Step 4: Click on Create button which appears on a window that pops-up as soon as you click on the template.
As soon as you click on the Create button, the template gets downloaded and can be seen as shown in the partial screenshot below.
This is by far, one way to create a blank invoice. We actually are not creating, but just downloading and using a predefined invoice template. Thanks to Microsoft!
Let’s see the other way around, where we are going to create an Invoice from scratch. I mean we are going to create a one with formatting and formulae in Excel.
Example #2 – Creating a Blank Invoice from the Scratch in Excel
Step 1: Open a new blank Excel file through the Search Menu present in your system.
Step 2: In cell B1, type “Company Name” > make font size as 20 with the font as Calibri Light (Headings)> left alignment > Ctrl + B to make the text bold.
Step 3: Use the second and third line to add the address details of the seller across columns as shown below:
Keep an eye on formatting such as Merge & Center.
Step 4: Next, 2 lines will be reserved for the biller information across the same columns as the seller information. See the screenshot below:
Always make sure that you add Invoice Number as well as Invoice Date under this section as it is important to track the sales happen. Also, you can customize these details as per your needs. Ex. You may add Fax instead of Email if you feel so.
Step 5: Now, keep one line as blank and on line 7th, add a table from Insert menu bar in Excel. This table will consist of the actual invoice details related to trade. Make a table of 10 rows and 6 columns as shown below and give proper names to each column as shown.
Step 6: Add Subtotal, Tax %, Tax Amount and Total fields below the table to be able to calculate these values.
Step 7: Use the following formulae to capture the Subtotal, Tax Amount and Total in the invoice template.
- Subtotal is nothing but the sum of all entries in the Price column from the table.
- Tax % is the Tax in percentage value. which is applicable on subtotal.
- Tax Amount is the amount of tax calculated on the Subtotal.
- Total is nothing but the total amount payable by the customer. It includes Subtotal + Tax amount.
Step 8: We can add some more formatting to this invoice template and can see it as shown below.
This is the other way to create a blank invoice in Excel. Make sure you use uniform formatting as well as formulae throughout the creation so that it can be used as a template for further proceedings.
Step 9: Save this excel file with the name as Blank Invoice in Excel and you are through.
Things to Remember
- Excel Invoice is of great help to the small scale businesses.
- Excel has built-in templates for different invoicing purposes. All you need to do is choose a one as of your requirement and use it.
- Make sure you are connected to the internet when you use the built-in invoice templates. Because excel has a library of such templates that it can access when you are connected to the internet.
- You also can create a custom invoice template of your own. Please follow example 2 for the same.
This is a guide to Blank Invoice Excel Template. Here we discuss how to create a Blank Invoice Template in Excel by using two methods with examples and downloadable excel template. You may also look at the following articles to learn more –