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Ribbon in Excel

By Madhuri ThakurMadhuri Thakur

Ribbon in Excel

Excel Ribbon (Table of Contents)

  • Components of Ribbon in Excel
  • Examples of Ribbon in Excel

What is Excel Ribbon?

A ribbon or ribbon panel is the combination of all tabs except the File tab. The ribbon Panel shows the commands we need to complete a work. It is a part of the Excel Window. It contains several task-specific commands that are grouped under various command tabs. Additionally, the Ribbon panel provides instant access to the Excel help system, allowing us to search for information easily. The Ribbon Panel also provides screen tips. A descriptive text, also known as a screen tip, is displayed when we position the mouse pointer on a command in the Ribbon Panel.

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There are four main elements in MS Excel.

  • File Tab
  • Quick Access Toolbar
  • Ribbon
  • Status Bar
  • Formula Bar
  • Task Pane

Components of Ribbon in Excel

The following tabs appear on the Ribbon Panel:

  1. Home
  2. Insert
  3. Page Layout
  4. Formulas
  5. Data
  6. Review
  7. View

1. Home Tab

The Home tab helps perform clipboard operations, such as cut, copy, paste, and basic text and cell formatting. The Home tab includes the following groups:

  • Clipboard
  • Font
  • Alignment
  • Number
  • Styles
  • Cells
  • Editing

Ribbon in Excel 1-1

2. Insert Tab

The Insert tab helps us to insert objects such as a table, chart, illustrations, text, and hyperlinks in a worksheet. The Insert Tab includes the following groups:

  • Tables
  • Illustrations
  • Apps
  • Charts
  • Report
  • Sparklines
  • Filters
  • Links
  • Text
  • Symbols

Ribbon in Excel 1-2

3. Page Layout Tab

The Page Layout tab helps us specify page settings, layout, orientation, margins, and other related options such as themes and gridlines. The Page Layout tab includes the following groups:

  • Themes
  • Page Setup
  • Scale to Fit
  • Sheet Options
  • Arrange

Ribbon in Excel 1-3

4. Formulas Tab

The Formula tab helps in working easily with formulas and functions. The Formula tab includes the following groups:

  • Function Library
  • Defined Names
  • Formula Auditing
  • Calculation

Ribbon in Excel 1-4

5. Data Tab

The Data tab helps in data-related tasks, such as setting up connections with external data sources and importing data for use within Excel worksheets. The Data tab includes the following groups:

  • Get External Data
  • Connections
  • Sort & Filter
  • Data Tools
  • Outline

Data Tab

6. Review Tab

The Review tab helps in accessing tools that can be used for reviewing an Excel worksheet. It also enables you to insert comments, ensure that the language used in the worksheet is correct, and convert text to a different language, and share your workbook and worksheets.

The Review tab includes the following groups:

  • Proofing
  • Language
  • Comments
  • Changes
  • Share

Review Tab

7. View Tab

The View tab allows you to view a worksheet in different views. In addition, it provides options to show or hide the elements of a worksheet window, Such as rulers or gridlines.

The View tab includes the following groups:

  • Workbook Views
  • Show
  • Zoom
  • Window
  • Macros

View Tab

Examples of Ribbon in Excel

Let’s understand how to use the Ribbon in Excel with some examples.

Example #1 – Add Developer Tab

There are 2 ways in which we can add the Developer tab.

Step 1: Right-click on Ribbon Panel.

Add Developer Tab 1

Step 2: Click on the ‘Customize the Ribbon’ option

Add Developer Tab 2

Step 3: A dialog box named ‘Excel options’ will appear, and click on the ‘Customize Ribbon’ menu option.

Custmize Ribbon

Step 4: On the right pane, select the Developer Tab and Click on the OK check-in box.

deveolper Tab 2

Step 5: The developer tab will appear in the Ribbon Panel.

Add Developer Tab 3

Step 6: Click on the File tab.

Add Developer Tab - File tab

Step 7: A backstage view will appear. Click on Options.

Options

Step 8: A dialog box named ‘Excel Options’ will appear.

Excel Options

Step 9: Click on the ‘Customize Ribbon’ menu option.

Custmize Ribbon 1

Step 10: On the right pane, select the check-in box of the Developer tab and click on OK.

deveolper Tab 4

Step 11: The developer tab will appear in the Ribbon Panel.

Ribbon Panel

Example #2 – Remove Developer Tab

There are 2 two ways in which we can add the Developer tab:

Step 1: Right-click on Ribbon Panel and click on the ‘Customize the Ribbon’ option.

Remove Developer Tab 1

Step 2: A dialog box named ‘Excel options’ will appear.

Remove Developer Tab 2

Step 3: Click on the ‘Customize Ribbon’ menu option.

Remove Developer Tab 3

Step 4: On the right pane, deselect the check-in box of the Developer tab and click on OK.

Remove Developer Tab 4

Step 5: The developer tab will disappear from the Ribbon Panel.

Developer Tab 3

Step 6: Click on File Tab.

File Tab

Step 7: A backstage view will appear. Click on Options.

Options menu

Step 8: A dialog box named ‘Excel options’ will appear.

excel options 3

Step 9: Click on the ‘Customize Ribbon’ menu option.

Custmize Ribbon 2

Step 10: On the right pane, deselect the check-in box of the Developer Tab and click on OK.

customize ribbon - Developer Tab

Step 11: The developer tab will disappear in the Ribbon Panel.

Deveopler tab

Example #3 – Add Customized Tab

We can add a customized tab by using the following steps:

Step 1: Click on File Tab.

Add Customized Tab 1

Step 2: A backstage view will appear. Click on Options.

Add Customized Tab 2

Step 3: A dialog box named ‘Excel Options’ will appear.

Add Customized Tab 3

Step 4: Click on the ‘Customize Ribbon’ menu option.

Add Customized Tab 4

Step 5: Under the right pane, click on New Tab to create a new tab in Ribbon.

Add Customized Tab 5

Step 6: We can rename the tab by clicking on the Rename option.

Add Customized Tab 6

Step 7: We can also create a partition in the Tab by Clicking on the New Group option.

Add Customized Tab 7

Step 8: We can add the command to different groups by clicking on them on the right pane.

Step 9: We can choose the commands from the list in the left pane.

Deleted Cells

Step 10: Click on Add.

Excel Options -customize ribbon

Step 11: On the right pane, select the new Tab and Click on the OK check-in box.

Excel Options -customize ribbon 1

Step 12: The New Tab will appear in the Ribbon Panel.

New Tab

Things to Remember

  • We need to remember the flow. Tab Group Aa.
  • Any Information needed on Ribbon, just press F1 (Help).

Recommended Articles

This is a guide to Ribbon in Excel. Here we discuss How to use Ribbon in Excel along with practical examples and a downloadable excel template. You can also go through our other suggested articles –

  1. VLOOKUP Examples in Excel
  2. Excel Developer Tab
  3. Excel Repair
  4. Add Rows in Excel Shortcut
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