Updated October 26, 2023
Introduction to PowerPoint Uses
The following article provides an outline for PowerPoint Uses. A presentation program, otherwise called a PPT, where the presenter can show the screen and explain with images, narratives, and recordings if needed, is called a PowerPoint presentation. This gives the viewers a clear-cut idea of the project or the work the presenter is going to undertake. This was created in 1987 by Robert Gaskins and Dennis Austin in Forethought.Inc. company from whom Microsoft acquired PowerPoint 3 months after its release. This was developed to help businesses with presentations but now has become unavoidable in many communication occasions. All businesses, though initially rejected, then heartily welcomed PowerPoint as the communicator’s language.
Various PowerPoint Uses
Given below are the various PowerPoint Uses:
1. Easy Presentation
When we explain the details, even with a prototype, to others, it will not be easy to understand for others, or some others may miss the same if the audience is huge. The same details, if explained with the help of a presentation on a big screen, help a bigger audience to understand the concept with the designs and models in the presentation. This helps the presenter to keep eye contact with the audience while moving from one slide to another.
When detailed with bullet points and images, the content helps the audience to grasp the matter and ask questions, if any. If it is explained with paper, it must be distributed to all the audience and asked them to read the same. With a projector and a screen, the presenter need not distribute the papers as visual presentation grabs the audience’s attention than the handouts given to individuals.
2. Colorful Features
There are so many features available, such as templates, designs, shapes, and views, which help the presenter to present the content in various attractive forms. Complicated theory can be explained easily with simple bullet points, which make it easy to understand for the audience. Content can be easily collaborated with the PowerPoint and makes it easy to get organized with the images and recordings.
Also, one can add web links in the PowerPoint and can access them directly through the presentation itself. Sound effects can be added if necessary, which enhances the presentation with the real model feeling. If the audience asks for any changes, modifications can be done directly in front of them without much hassle. It is easy to impress the audience if the presenter has good presentation skills and excellent PowerPoint with all the contents in the PowerPoint explained.
3. Different Areas
Though it was developed to help business meetings, PowerPoint is used in almost all areas of life. Be it education, training, or functions, it is used by many. Slideshows make others understand the points easily and make them worth understanding. Also, creating brochures and postures is done with the help of PowerPoint.
Resumes are created with PowerPoint, where employees can display their skills with the features present in PowerPoint. Brainstorming, calendars, invitations, albums, charts, logos, the power of PowerPoint is endless. Social media use PowerPoint as an advertisement or make their points to reach more audience. One other area where PowerPoint is used widely in the news media.
4. Customized View
It is easy to create customized templates and shapes as there are many options available in PowerPoint. Beginners can easily create slides and presentations with the available templates and features. PowerPoint templates and themes help even beginners to create an attractive presentation and present business ideas to the audience. It helps educators, especially in this pandemic period, to continue the classes without any distractions, as PowerPoint helps students to understand the concepts and make notes of the same.
Also, it is easy to share the PowerPoint with others by attaching it in the mail or sending it via messaging applications. The portability of PowerPoint is easy, which makes it attractive for individuals so that it can be used in creating charts or brochures for various purposes. If a house must be shown to a prospective buyer, it can be done via PowerPoint by showing the interiors and explaining the structure of the house.
5. Pictures, Charts, and Audio
It is easy to add pictures to PowerPoint by searching it through PowerPoint itself. Charts of various types are available in PowerPoint, which can be added according to the user’s discretion. Any type of supporting media, be it a YouTube video or any type of audio, can be added to the presentation to make it look attractive. Images and videos help the audience understand the content easily. If the presenter is not good at taking the audience through his/her valid points, they can move the slides one after the other and can make the audience understand the concept. The presenter can make use of any transitions available in the PowerPoint or can use special animations to move the slides.
6. Work from Home
Now, PowerPoint has played a significant role in making work from home a reality. It can be presented from anywhere in the world, in which all the team members can collaborate to understand the work and the way it must be done. PowerPoint can be stored in cloud storage, and others can look into the same to make the work easier.
7. Presenting Assistant
The presenter should make use of PowerPoint as an assistant but should not make it the only medium of communication to spread the ideas. It is important to make the content readable with proper fonts and the size of the images used. Slides should be the continuity of the previous one, and this should not put the audience in a confused state. With the number of features available in PowerPoint, there can be a chance that the presenter makes the PowerPoint the collaboration of features and does not explain the concepts to the audience. PowerPoint is a tool, and this should not mask the presentation skills of the presenter.
There are chances that the presenter adds lots of information into one slide and makes it look cumbersome to the audience. Also, the presenter may not get the audience’s attention if the presentation is not catchy. The motive of the presentation should not be forgotten, and adding customized features will attract the audience.
This is a guide to PowerPoint Uses. Here, we discuss the introduction and various PowerPoint uses for better understanding. You may also have a look at the following articles to learn more –