Multiple IFS in Excel

Multiple IFS in Excel (Table of Contents)

• Multiple IFS in Excel
• How to use IF Function in excel?

Multiple IFS in Excel

IF Function in Excel is a logical function which is used to compare logical values and returns the values if the condition comes TRUE or FALSE. To use multiple IF function where we can add multiple logical tests, after the first logical condition and TRUE value, again insert another IF Function followed by the different logical values to be compared with TRUE value result. By this, we can use multiple Ifs and use any type of logical value comparison and get the TRUE and FALSE logical results.

Arguments

• Logical _test: This is a logical expression where it can be either “TRUE” or “FALSE”
• Value_if_true: This will return the value as TRUE if the specified condition is met.
• Value_if_false: This will return the value as FALSE if the specified condition is not met.

For example, if we have the formula as =IF(A2=2, “TRUE”, “FALSE”)  which means that IF A2=2 the if the function will return TRUE or else it will return FALSE.

How to use IF Function in excel?

Multiple IFS in Excel is very simple and easy. Let’s understand Multiple IFS in Excel which are as below.

Multiple IFS in Excel – Example #1

In excel we can find the IF function which is categorized under LOGICAL condition group in the FORMULAS menu which is shown in the below screenshot.

Using IF function in Excel

In this example, we will learn how to use the IF function by using the simple example. Consider the below example where we have student’s marks with the subject which is shown below.

Here we will use the IF condition to find out student’s status whether he got PASS or FAIL status by following the below steps.

• First, select the cell E2.
• Apply the IF condition as below
• =IF(D2>C2,”PASS”,”FAIL”)

• Here we used the IF condition by checking if 20>100 then excel will return the status as “FAIL” or else it will return “PASS”
• Apply the formula and press enter so that we will get the output as follows.

Result

Using Multiple IFS in excel with TEXT

We can use multiple IFS statement in excel to check two or more condition at a time by using the same IF condition syntax. In the below example we will see how to apply multiple IFS.

Multiple IFS in Excel – Example #2

In this example, we will learn how to use the multiple IF function by using the simple example. Consider the below example where we have Online Bus Ticket Booking System where we need to know the booking status whether all the seats are booked or not. In such cases, we can use the Multiple IFS function to derive the output. The online booking status example which is shown below.

Here in the status column, we will use the Multiple IF function by following the step by step procedure as follows.

• First, select the cell E4 which is nothing but the Status column.
• Now apply the Multiple IF function by checking the condition if TOTAL SEATS=SEATS SOLD then we need to get the status as “BUS BOOKED” or if TOTAL SEATS are less than SEATS SOLD we need to get the status as “OVERBOOKED”  or else we will mention the status as “SPACE AVAILABLE”
• We are going to apply the above condition by using Multiple IFS.
• First, insert the IF statement in E4
• Type Opening bracket and select C4.
• Apply the condition as C4=D4 (TOTAL SEATS=SEATS SOLD) than in the double quotes type the text as” BUS BOOKED”
• Insert comma after that.
• Now insert another IF condition and open the brackets stating that by checking the condition as C5<D5 (TOTAL SEATS=SEATS SOLD) then in the double quotes type the text as “OVERBOOKED “or else we need to mention the status as “SPACE AVAILABLE”.
• Next, close the IF condition bracket for Multiple IFS.
• If we combine the above IF we will get the Multiple IFS statement which is shown below.
• =IF(C5=D5, “BUS BOOKED”, IF(C5<D5, “OVERBOOKED”, “SPACE AVAILABLE”)) which is shown in the below screenshot.

• Once we apply the Multiple IFS we will get the below output status which is shown below.

• In the above screenshot we got the status as “SPACE AVAILABLE” because IF condition will check for the first condition as IF 400=390 the first condition is not true so excel will check for another IF condition as IF 400<390 then we have to display the status as “SPACE AVAILABLE” here the condition is TRUE so IF condition will display the status as “ SPACE AVAILABLE”
• Drag down the formula for all the cells so that we will get the below output result which is shown below.

Result

Multiple IFS in Excel – Example #3

In this example, we will see how to use Multiple IFS using the numeric value to display the status.

Using Multiple IFS using the numeric value

Consider the below example which shows MRP and SELLING PRICE where we need to find out the closing FEE for Amazon, here we will use the Multiple IFS to get the CLOSING FEE for both the MRP AND SELLING PRICE  by following the below steps.

• First, select the cell F3
• Apply the Multiple IF condition statement by checking the condition as IF MRP is less than 250, mention the closing fee as zero or IF MRP is less than 500 mention the closing fee as five(5) or mention the closing fee as ten (10).
• Next we need to apply the Multiple IF condition for SELLING PRICE  Closing Fee by checking the condition as IF Selling Price is less than 250  we need to get the closing fee as Zero(0) or IF Selling Price is less than 500  we need to get the closing fee as five (5) or else we need to get the closing fee as ten (10).
• We are going to apply the above two condition by using the Multiple IFS in both the column.
• First, insert the IF statement in F3.
• Type Opening bracket and select D3.
• Apply the condition as D3<250 MRP<250 then display the closing fee as Zero and Insert comma after that.
• Now insert another IF condition and open the brackets stating that by checking the condition as D3<500 the display the closing fee as 5 or else display the closing fee as 10.
• Next, close the IF condition bracket for Multiple IFS.
• If we combine the above IF we will get the Multiple IFS statement which is shown below.
• =IF (D3<250, 0, IF (D3<500, 5, 10)) which is shown in the below screenshot.

• Once we apply the Multiple IFS we will get the below output status which is shown below.

• In the above screenshot, we got the closing fee for MRP as 10 how? Because first IF condition will check for the first condition as IF 500<250 we will get the closing fee as Zero here the condition is TRUE and excel will check for the another IF condition which states that IF MRP<500 we will get the closing fee as five or else IF condition will display the closing fee as 10.
• Here in this example, MRP is 500 which checks the condition as 500<500 here it’s more or less equal to condition, So IF condition will display the closing fee as 10.
• Apply another Multiple IF for Selling Price Closing Fee as =IF(E3<250,0, IF(E3<500,5,10))
• Drag down the formula for all the cells so that we will get the below result.

Result

Things to Remember About the Multiple IFS in Excel

• When we use string in excel, Multiple IFS makes sure that we always enter the text in double quotes or else statement will the throw the error as #NAME?
• While using Multiple IFS make sure that we have closed multiple opening and closing parenthesis or else we will get the error alert stating that formula applied is wrong.

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