Updated June 28, 2023
Introduction to Microsoft Word Editing Tools
The Microsoft Word editing tools are defined as the editing toolbar, in which the content can be added or edited by using the toolbar, and it allows to access the toolbar that adds the functionality of it their content; it provides access to the commonly used functionalities in Word processing application and powerful documentation software, where making changes like editing, formatting, inserting or deleting text, copying or moving text, replacing text, resizing the window, linking with other web pages, creating a new document, etc., operations can be performed, and by moving the mouse over icons it will show a description about its functionality.
Tools for Microsoft Word Editing
Microsoft Word provides commonly used functionalities that are given below:
1. Format text
The Formatted text has commands to perform formatting tasks found on the home tab in the font group. When we want to format the text, we first have to select the text we want to format. If you’re going to format a single word, then double-click on it, we can also select a line of text and then select an option to change the font and font size, and we can make the text bold, italic, or underline. In formatting text, head style can make words bold or italic, underline the text, highlight the text, and make an unordered and ordered list; we can change alignment to left or right or at the center.
2. Insert hyperlink(link)
The hyperlink in a document has a different color than other texts, and it is underlined. A document hyperlink helps the reader jump from one place in the document to a different file or website or go to new emails.
We can add or delete hyperlinks in the Word document. If we want to add a link in the document, we first have to select the text or image we want to link, then right-click on the selected text or image and choose the ‘Hyperlink’ option. The link or hyperlink depends on the version. After that, we have to select the type of destination which we want to link; it has some information that has to fill correctly, choose the option ‘Existing file or Web page’, go to the ‘Address’ text box, then enter URL, then choose ‘Place in this document and select a location within the document, so now click on ‘Create new document’ go to the text box ‘Name of the document’ and enter the name, there is an edit section in which we can choose whether we want to edit the document now or later.
Then choose ‘Email address’ and click on the ‘Email address’ text box. Then, we can enter the email address to which the reader can send an email. There is also a ‘Type of subject’ option. We can subject type and then click on ‘Ok’. The text now shows up as a hyperlink in the document.
3. Edit and Remove links
For editing the link, select the link we want to edit and then select the Insert/edit link option, update the web address, and click on the ‘Create link’. We can remove or delete the existing hyperlink; to delete the hyperlink, right-click on it and click the ‘Remove hyperlink’.
4. Copy and paste from Word
We can use the copy and paste function from Word to remove the hidden Microsoft characters, which may affect how our document will appear. To select and copy the word content, click on the ‘Paste’ special function button, select or tick on the bullet ‘Paste from Microsoft Word’, paste our word text in the text box, and then click ‘Complete paste’.
5. Add a table
A table combines rows and columns; the intersection of rows and columns is called a cell. To create or insert a table in the document, click the ‘Insert’ tab on the ribbon, then click ‘Table’. The insert table window will be opened; we must select the table size in columns and rows and then click ‘Ok’. When the table is created, the ‘Tab’ key can move from one cell to another. By pressing the tab key new row is created. If we want to move one cell back in the table, we can ‘Shift+Tab’ keys. The arrow keys allow us to go up, down, left, and right.
6. Edit a table
Microsoft Word editing tools allow us to edit a table. If we want to edit a table, first, we have to select a cell in which we want to edit, then click on the table icon. It will give them some options. Select ‘Edit table’ so that we can change the general setting of the table. While editing, if we want to add a new row, click on the insert below or above. To add the column, click on the insert left or Insert the Right column button. We can also delete columns or rows from the table.
7. Html editor
We can also edit our text using an Html editor, and Microsoft Word editing tools also provide this function. To get the Html view and edit text, click on the ‘File’ tab, then click ‘Open’. Then we can browse the web page file, double click on the file name. Our web file opens as a plain text file that has Html code.
8. Resize the edit window
We can also resize the edit window. It has resized button. We will get the full-screen view of the edit window by clicking on the resize button. To return to its normal view, click on the same button.
In this article, we conclude that Microsoft Word is a powerful word-processing application with wonderful tools to get the reader’s attention. Also, it has various features where we can format, edit, search, and insert images per the user’s requirement, which keeps track of the various commands we use to create the document.
This is a guide to Microsoft Word Editing Tools. Here we discuss the various tools for editing in Microsoft Word in a detailed explanation. You may also have a look at the following articles to learn more –