Excel Timesheet Template (Table of Contents)
Introduction to Excel Timesheet Template
Whether it is of tracking employees log in log out or your own schedule of maintaining tasks requires time to be tracked so that everything is perfect. Having said about tracking time elements, we can rely on MS Excel to do the job, so many of the users must have already searched on the internet about timesheet template in excel. In this article, we will show you how to build a timesheet template on your own with simple techniques.
What is Timesheet?
Timesheet is nothing but an hourly attendance report of an employee in an organization to calculate his or her wages for the month. So using this we can find out at what time the employee clocks in and clocks out.
With regular hours we can calculate regular day wages and anything over the regular working hours we need to calculate it as overtime wages. Ok, let’s build a timesheet calculator template in excel.
How to Build a Timesheet Template?
To build a Timesheet template first we need to decide what is regular working hours and its wages and what is the hourly rate for calculating overtime wages, so first make a list of these like this.
Next, we need to create a space to mention the month name for which we are calculating the timesheet.
Next, we need to create headings to track employee-wise details, so I have listed below the common data we need of an employee.
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Now we need to mention the dates involved in the mentioned month, so enter dates from 01st Jan to 31st Jan first.
Next to the “Date” column insert one more column to arrive “Day” name. After inserting the column change the date format to “DDD”. Use the TEXT function to convert the date from column B to today’s name.
Now, whenever weekend comes we need to highlight those dates, so for auto-highlight of these days we use “Conditional Formatting”. Select the table without headings and click on “Conditional Formatting” and choose “New Rule”.
Choose the option of “Use a formula to determine which cells to format”.
Now we need to highlight the rows wherever date’s day is “Sat & Sun”, so enter the below formula first. Now choose the formatting color that you wish to highlight the “Sat” & “Sun” dates.
Now it should highlight the rows where the day is either “Sat” or “Sun”.
Ok, now for demonstration purpose enter one employee’s dummy date for two days.
Now we need to apply the formula to calculate “Regular Working Hours”, so enter the below formula to calculate regular working hours.
This formula will show the result in time but we need the result in hours, so just tweak the above formula to get the result like 8.5 hours instead of 08:30:00.
After calculating the regular working hours now we need to calculate what the overtime hour is, so apply the below formula to get the overtime hours.
Ok, now we have got “what the regular working hours are and what the overtime hours is” using these two now we need to find out the total pay.
First, apply the below formula to calculate “Regular Pay”.
What this formula does is “for the entire 8.5 hours payment is 550, so we are dividing the total amount by 8.5 hours to find the per hour pay rate then multiplying it with regular working hours to get the value for the time they have worked for”.
Next, similarly we need to arrive overtime pay, for this we have already given the per hour rate as 100, so we need to simply multiply it with overtime hours to get the overtime payment number.
Next, simply add “Regular Pay and Overtime Pay” to get the “Total Pay”.
Ok, like this you can enter every day’s employee-wise details and the rest of the things will be calculated by the formulas itself.
Things to Remember About Excel Timesheet Template
- You can change the log in and log out time as per your convenience.
- We had given a regular working hour as 8.5 hours but you can increase or decrease as well.
- Payment per day and overtime pay can be changed as per your requirement.
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