Excel Accounting Number Format

Excel Accounting Number Format (Table of Contents)

• Accounting Number Format in Excel
• Difference between Currency and Accounting  Number Format in Excel
• How to use Accounting Number Format in Excel?

Accounting Number Format in Excel

In Microsoft excel Accounting number format are mostly used in the finance and accounting department to calculate balance sheet categories like Asset, Cash, Marketable Securities, Prepaid Expenses, Accounts Receivable, Inventory, and Fixed Assets.

In Microsoft Excel, there are several number formatting which allows the user to format the data in a specific manner. In number formatting, we are aware of currency format, same like currency format “Accounting” format in excel are almost similar to each other.

Difference between Currency and Accounting  Number Format in Excel –

Currency Format:

The currency format is one of the number formattings in excel which places the dollar $ sign on the right side to the number. For example, if we format the number 500 to currency format, Excel will display the output as $500. We can convert the number to currency format by simply clicking the currency number format in number group or we can use the shortcut key as CTRL+SHIFT+$

Accounting Format:

The Accounting format is also one of the number formattings in excel which aligns the dollar sign at the left edge of the cell and displays with two decimal points. For example, if we format the number to Accounting format, Excel will display the output as $500.00. We can convert the number to accounting format by simply clicking the accounting number format in number group and if there are any negative numbers accounting format will display the out in parenthesis  $ (500.00)

Difference between Currency and Accounting format is shown in the below screenshot.

How to Use Accounting Number Format in Excel?

In Microsoft excel we can find the accounting format under number formatting group which is shown in the below screenshot.

We can format the number to accounting format either by choosing the accounting option in Number group or by right clicking on menu. We will see both the option in the below example.

Also, we can format the number in accounting format by choosing the dollar sign $ in number group which is also one of the shortcuts for accounting number format shown in the below screenshot.

Accounting Number Format in Excel – Example #1

Converting Number to Excel Accounting Format –

In this example, we will learn how to convert the normal number to accounting format. Consider the below example which shows MRP, Selling Price of the individual product with local, national and zonal prices.

As we can notice that all the number are in general format by default, Assume that we need to convert the “Selling Price” to Accounting Number format along with Local, Zonal and National selling prices.

In order to convert the number to Accounting format follow the below procedure step by step.

• First, select the column from E to H where it contains selling price of the individual product which is shown in the below screenshot.

• Now go to Number group option and click on the drop-down box. In the drop-down list, we can see the Accounting format option.
• Click on the Accounting number format.

• Once we choose the Accounting number format we will get the output as ### which is shown below.

• As we can notice that once we convert the number to accounting number format, excel will align the dollar sign at the left edge of the cell and display with two decimal points that the reason we are getting the ### hash symbols.
• Enlarge all the columns so that we can see the exact accounting format output which is shown below.

In the below result we can see that all the numbers are converted where we can see the Dollar sign$ in each left edge of the cell separated by commas and with two decimal numbers. 

Accounting Number Format in Excel – Example #2

Converting Number to Accounting format using Right Click Menu –

In this example, we are going to see how to convert a number using the right click menu. Consider the same above example which shows MRP, Selling Price of the individual product with local, national and zonal prices. We can increase or decrease the decimal places by clicking the “Increase Decimal” and “Decrease Decimal “icon at number group.

To apply accounting number formatting follow the below step by step procedure as follows.

• First, select the column from E to H where it contains selling price of the individual product which is shown in the below screenshot.

• Now Right click on the cell so that we will get the below screenshot which is shown below.

• Click on the Format Cells, so that we will get the number formatting dialog box which is shown below.

• In the above screenshot, we can see the list of number formatting option.
• Select the Accounting option so that it will display the accounting format which is shown below.
• As we can see that on the right-hand side we can see decimal places where we can increase and decrease the decimal points and next to that we can see the symbol drop down box which allows us to select which symbol needs to be displayed. (By default accounting format will select the Dollar Sign $)
• Once we increase the decimal places the sample column will display the number with selected decimal numbers which is shown below.

• Click OK button so that the selected selling price column will get converted to Accounting number format which is shown as the result in the below screenshot.

 Accounting Number Format in Excel – Example #3

In this example, we will see how to sum the accounting number format by following the below steps.

Consider the example which shows sales data for the month of OCT-18.

As we can see that there are normal sales figure in General number format. Now we will convert the above sales figure to accounting format for accounting purpose.

• First copy the same B column sales figure next to the C column which is shown below.

• Now select the C column and go to number formatting group and choose Accounting which is shown below.

• Once we click on the accounting format the selected numbers will get converted to Accounting format which is shown below.

• As we can see the difference that C column has been converted to accounting format with a Dollar sign with two decimal places and at the last column for negative numbers accounting format has shown the number inside the parenthesis.
• Put the SUM formula in the C13 column which will show the SUM in accounting format.

In the below result we can see that accounting format which automatically uses the dollar sign , decimal places and comma to separate thousand figures where we cannot see those in General number format.

Things to Remember 

• Accounting number format is normally used in financial and accounting purpose.
• Accounting number format is the best way to configure the values.
• For negative values accounting format will automatically insert the parenthesis.

You can download this Accounting Number Format Excel Template here – Accounting Number Format Excel Template

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