Updated April 27, 2023
Introduction to Apps for Sales Reps to Write Better Killer Emails
How to write better and killer emails – If your career is that of a sales representative, meeting new people and selling not just the product but yourself as a reliable and better representative, then going and meeting your prospects face-to-face will not always be the means of communication available.
Professionally, emails are a great way to communicate with your prospects and leave a long lasting impression on your prospects. Though it might seem a pretty easy task, writing emails is a very difficult art to master. Knowing exactly what is right and enough is always challenging to calculate. Therefore, emails can be very inefficient. Also, have you ever thought about knowing whether your email has even been read or not? You can only see once you get a response. What if you don’t?
So, if you want to be the best sales rep out there, make your emails look the part by using the following applications built to make mastering the art of writing emails easier and making your emails a tool to brand you and your ideas-
Best Applications Sales Reps
10 Best Applications Built to Make Mastering The Art of Writing Emails
1. Charlie App
As a Sales Rep, you must build relationships with the people you meet. They can either be the customers of your company’s products or the stakeholders. You will need more than just your skills with people to construct this rapport quickly. Charlie App is the application that can help you manage your professional relationships.
Even before you have met the stakeholders, Charlie sends you one-pagers of your prospect, which have been prepared by going through hundreds of sources. These one-pagers also contain information about the people you will meet, which is helpful when it comes to knowing beforehand what makes the stakeholders tick, what you should be talking about to get the deal, and how to be better than all your competitors.
When you know everything about the person, you will meet (thanks to Charlie, which mails you all the research and saves the equivalent of 57 Google searches of times), writing killer emails becomes a cakewalk!
There will be all sorts of personalities you’ll come across as a sales representative. Each would like to convey differently, and each conversation will have a different tone. The problem is establishing the perfect communication tone with such variable personalities.
Crystal is an application that helps you with the tone of the conversation by providing “personality profiles” of the people you are going to communicate with and comes up with suggestions like “Stick to the bigger picture”, “Write with short casual language”, “Prove a point using factual data”, etc.
Also, the real-time feedback feature created particularly for your recipient, information on all the attendees in a meeting you have to attend, helps you build a healthy professional relationship immensely. Additional ” Relationships ” are provided to help you analyze how well you will bond with your prospect by matching your profiles.
3. Hemingway Editor
Your email to your prospect can sometimes be your initial conversation. It then becomes necessary for your first impression to be good and lasting. The accuracy and tone of your email are very important, and an application that can help you with this is a great find.
Hemingway Editor is an application to incorporate correctness and readability into your emails by addressing and highlighting the phrases that are difficult to read in the context, the passive voice sentences, and adverbs. When you paste your email into the reader of this Editor, it also provides readability ratings for your email. If you compose your email in the Hemingway Editor in the “Write” mode, you can also get real-time suggestions to improve the style and content of your email.
When you have multiple emails t write in a day, and you run out of content and start forming dense and complex sentences, the Hemingway editor can be very handy. Hemingway Editor also makes your writing bold and clear because if your prospect needs help understanding what you are trying to convey, you can neither sell yourself nor your product. Your emails will be just what your prospects need to read.
4. Just Not Sorry
Though one particular phrase might sound good in your head, if the Just Not Sorry Chrome Extension application highlights it, you can hover over it to find out why it is not good enough. There might be multiple weak phrases and words in your email, making it look unprofessional, like “I think” and “Sorry,” which this application identifies and provide better alternatives.
This Gmail plugin helps you identify all the phrases in your email that undermine you as a person. It also warns you about how your message is perceived, and you can then change it accordingly.
5. Sidekick Templates
How to sell yourself faster and better? How to know whether the emails you send have been read at all or not? Sidekick for Business tracks your email performance by analyzing the open and click rates and provides compatible templates with Gmail and Outlook, which help you personalize your email quicker.
Also, when you install and sign up with Sidekick, you can see the profiles of your email contacts which helps you mail the right person every time. Not just that, suppose you remember at 2 AM in the night to mail a certain prospect, getting up and doing so would be a bad idea. But if you are scared of forgetting about the mail in the morning, don’t worry; Sidekick also allows you to schedule your emails.
You can use templates to make your emails look good. It notifies you when the recipient opens your email and clicks on a link. A certain range of templates performs better in terms of the number of clicks and opening rates and, therefore, can be used to improve your email performance and ensure that you always send your best email.
Sometimes at a huge conference, you have won many hearts and bagged a lot of deals (that’s what you think) because you seem to have charmed a lot of CEOs. After getting your hands on their business cards, you send emails to those prospects and get tied up in a back-and-forth rally of emails because, somehow, both parties do not have the time to meet. In such a case, keeping track of genuine leads and the conversation path becomes very difficult when you have multiple such clients. But Assistant. to takes care of it all.
Assistant. to is a cool application that allows you to link your Google calendar with it and automatically lists the date you mark as the ones when you are free to meet at the end of your emails. The recipient of such emails will only have to click on the date that suits him best and say “Works for me” to confirm the meeting date, and the meeting that you have been working so hard to schedule is done easily in a completely hassle-free manner.
Suppose in that major conference you attend, you achieve a huge number of leads and genuine prospects, and you need to follow up on these leads. Still, you need more time to individually sit and write all these emails and sound dedicated in each of the emails. What do you do then?
You cannot copy and paste the content of one mail into all the other emails because each prospect has a different personality and requirements. Even if you do so, the chances of your email being sent to the trash are much more than you get a response. Sendbloom. co is a blessing in such situations. All you need to do is update your list of leads, and this application will go through all the public and private sources for you, converts all the different types of data into fields, and integrates this with the email template that goes best with the information.
So, in no time, you have emails that don’t just look dedicated and tailored for a particular prospect but also show that you have made efforts to hand-craft this well written email.
Let’s continue with our scenario of the major conference you attend, where luckily, you get many leads. In such major conferences, even if you do feel that you have accomplished some simple tips and that a further conversation via email will prove to be enough to build the relationship further, chances are that your prospects might forget about having a good rapport with you because even they met a lot of sales rep that day. In such cases, your emails might go unrecognized and ignored.
Your emails will be your brand when you contact your prospects. They must be efficient and effective and give your prospects a sense of recognition when they read them. Your email signature will thus play a huge role in helping your prospects realize who you are. Sometimes, giving a face to go with your signature is also very helpful. WiseStamp is one such app that helps you customize your email signatures by allowing you to add profile pictures, contact info, etc., to your sites.
WiseStamp also enables your team to customize their signatures by generating a unique style for your team, which the individual team members can customize for their respective email signatures. So, now you don’t just have customized email signatures but signatures that are consistent as well.
9. Hubspot CRM
CRM stands for Customer Relationship Management. Mostly, you will be working in a team, and therefore, it becomes essential that your team members are on the same page as you regarding the prospect’s status in the buying process. When finally, you are done building the perfect relationship with your leads and have reached the stage of closing the deal, you cannot afford to lose your edge here.
Hubspot CRM reduces your manual work of maintaining records of each of the meetings and emails exchanged between you and your prospect during your entire communication period. As soon as you add your prospect’s email address to Hubspot, it collects all the information about that prospect and stores all the records, emails, and phone calls between the two of you.
There can be confusing scenarios where you and your team members contact your prospects, and you want to avoid getting the same prospect simultaneously. Hubspot CRM helps you keep track of all such little things by keeping you on the same page and allows you to continue a conversation left incomplete by your fellow team members. Isn’t that awesome?
This is another app to improve your team’s performance and communication when you all are on the verge of closing an important deal. Slack is a team chat application that you can use to send information to the entire team instead of mailing your team members individually.
You can share documents, have video calls and do whatever team members do when they work together. Then how does this help you right killer emails? This question must have crossed your mind. When writing an email to your prospect, you must do so efficiently and cover every point so you do not have to email them again with the forgotten details. It can leave a very bad impression on your clients.
Using Slack, you can cross-verify your emails with your team members. You might help with the missing details, and eventually, you will have an exactly right email regarding information. Your team is your strength. Slack enables you to build that strength.
These are some of the cool applications available to make you look better and help you bloom in your career. Go ahead and make use of them to excel!
This is a guide to Apps for Sales Reps to Write Better & Killer Emails. Here we have discussed the basic concept with 10 cool apps for Sales Reps to Write Killer Emails. You may look at the following articles to learn more –