EDUCBA

EDUCBA

MENUMENU
  • Free Tutorials
  • Certification Courses
  • 120+ Courses All in One Bundle
  • Login
Home Excel Excel Resources Excel Tips Alternate Row Color Excel
Secondary Sidebar
Excel Functions
  • Excel Tips
    • Recover Document in Excel
    • Excel Shortcut to Select Row
    • Excel Header Row
    • Excel Insert Button
    • Excel Translate
    • Budget in Excel
    • KPI Dashboard in Excel
    • Blank Invoice Excel Template
    • Write Formula in Excel
    • Auditing Tools in Excel
    • Autofit Row Height in Excel
    • Formatting Text in Excel
    • Add Rows in Excel Shortcut
    • Divide Cell in Excel
    • Compare Two Columns in Excel for Matches
    • Excel Troubleshooting
    • Unprotect Excel Workbook
    • Subtract Date in Excel
    • Carriage Return in Excel
    • Negative Numbers in Excel
    • Worksheets in Excel
    • Excel Match Multiple Criteria
    • Exponential Moving Average Formula
    • Sentence Case in Excel
    • Excel Reverse Order
    • Excel Timesheet Template
    • Weighted Average in Excel
    • CTRL Shift-Enter in Excel
    • Excel Expense Tracker
    • INDEX MATCH Function in Excel
    • Percent Change in Excel
    • Drag and Drop in Excel
    • Shade Alternate Rows in Excel
    • Excel Database Template
    • Inverse Matrix in Excel
    • New Line in Excel Cell
    • Format Cells in Excel
    • Excel Text with Formula
    • Project Management Template in Excel
    • Vlookup vs Index Match
    • Embedded in Excel
    • Count Colored Cells in Excel
    • Excel Hacks
    • Column Header in Excel
    • Database Function in Excel
    • Excel Spell Check
    • Linear Interpolation in Excel
    • Convert Excel to CSV
    • Excel Not Responding
    • Delta Symbol in Excel
    • Excel Mortgage Calculator
    • Excel Show Formula
    • Break Links in Excel
    • VLOOKUP Examples in Excel
    • Alternate Row Color Excel
    • Checklist in Excel
    • Microsoft Office Tips
    • Excel vs Access
    • Excel Change Case
    • Count Characters in Excel
    • Formula Bar in Excel
    • Invoice Template in Excel
    • Find and Replace in Excel
    • PowerPivot in Excel
    • Wildcard in Excel
    • Line Break in Excel
    • NULL in Excel
    • Text Formula in Excel
    • Family Tree in Excel
    • Insert Calendar in Excel
    • Page Setup in Excel
    • Search For Text in Excel
    • Switching Columns in Excel
    • 3D Cell Reference in Excel
    • Roadmap Template in Excel
    • Cell References in Excel
    • Excel Automation
    • Matching Columns in Excel
    • Evaluate Formula in Excel
    • How to Find Mean in Excel
    • How to Add Cells in Excel
    • Project Timeline in Excel
    • TODAY Formula in Excel
    • Poisson Distribution in Excel
    • YEAR Formula in Excel
    • REPLACE Formula in Excel
    • Create Spreadsheet in Excel
    • SEARCH Formula in Excel
    • HYPERLINK Formula in Excel
    • Pivot Table with Multiple Sheets
    • COLUMNS Formula in Excel
    • DAY Formula in Excel
    • RIGHT Formula in Excel
    • INDIRECT Formula in Excel
    • Excel IRR Formula
    • Pivot Table Sort
    • OR Formula in Excel
    • Pivot Table Formula in Excel
    • How to Edit Drop Down List in Excel?
    • WEEKDAY Formula in Excel
    • Chart Wizard in Excel
    • Time Difference in Excel
    • Lookup Table in Excel
    • SUBTOTAL Formula in Excel
    • LOOKUP Formula in Excel
    • Themes in Excel
    • Group Worksheets in Excel
    • Excel ISNUMBER Formula
    • 3D Maps in Excel
    • VLOOKUP Tutorial in Excel
    • Moving Columns in Excel
    • Grouping Columns in Excel
    • Excel Formula of Percentage
    • Excel Leading Zeros
    • Timesheet in Excel
    • Nested IF Formula in Excel
    • SUMIF Formula in Excel
    • Concatenation in Excel
    • Excel Insert Page Break
    • LEN Formula in Excel
    • Insert Comment in Excel
    • Excel Print
    • Fractions in Excel
    • Excel Add a Column
    • Borders in Excel
    • Excel Sum by Color
    • Excel vs Google Sheets
    • Calculate Percentage Increase in Excel
    • Excel Format Phone Numbers
    • Excel Search Box
    • Excel vs CSV
    • Excel vs Numbers
    • Excel Concatenate Date
    • Excel Bullet Points
    • Calculate Compound Interest in Excel
    • Find External Links in Excel
    • Excel Comma Style
    • Excel Remove Leading Spaces
    • Combine First and Last Name in Excel
    • How to Calculate Ratio in Excel
    • SUMPRODUCT Function with Multiple Criteria
    • Create Excel Template
    • Excel Greater than or Equal
    • Excel Keyboard Shortcuts
    • Excel Row vs Excel Column
    • Excel Operators
    • Excel Text Compare
    • Excel Uppercase Function
    • Excel Auto Numbering
    • Watermark in Excel
    • Excel Delete Row Shortcut
    • Excel Word Count
    • Row Count in Excel
    • Excel Grade Formula
    • Excel Percentage Difference
    • Excel Rows and Columns
    • Excel Group
    • Excel Move Columns
    • Excel Row Height
    • Excel Sparklines
    • Excel Drawing a line
    • Multiple IFS in Excel
    • Excel Strikethrough
    • Numbering in Excel
    • Share Excel Workbook
    • Excel Shortcut For Merge Cells
    • Excel OneDrive
    • Excel Track changes
    • Excel Hide Formula
    • Excel Filter Shortcuts
    • Excel 3D Reference
    • Protect Excel Workbook
    • Excel Moving Averages
    • Excel Row Limit
    • Excel Absolute Value
    • Excel Print Area
    • Excel Format Painter
    • Excel Separate text
    • Excel Autofit
    • Excel Columns to Rows
    • Excel Paste Shortcut Option
    • Excel Rows to Columns
    • Excel Insert Row Shortcut
    • Excel Extensions
    • Excel Unmerge Cells
    • Divide in Excel Formula
    • Excel Compare Two Columns
    • Not Equal To Excel
    • Excel Remove Duplicates
    • Excel Remove Spaces
    • Excel Calculate Age
    • Copy Excel Sheet
    • Excel Conditional Formatting Based on Another Cell Value
    • Excel Cell Reference
    • Excel Split Cell
    • Excel Circular Reference
    • Highlight Every Other Row in Excel
    • Errors in Excel
    • Excel Delete Pivot Table
    • Excel Pivot Table
    • Subtraction in Excel
    • Count Unique Values in Excel
    • Excel Highlight Duplicates
    • Excel Data Formatting
    • Random Numbers in Excel
    • Basic Excel Formulas
    • Page Numbers in Excel
    • Excel CAGR Formula
    • Excel Combine cells
    • IFERROR with VLOOKUP in Excel
    • Column Sort in Excel
    • Print Comments in Excel
    • Cheat Sheet of Excel Formulas
    • Remove Hyperlinks in Excel
    • Excel Drop Down List
    • Remove (Delete) Blank Rows in Excel
    • Relative Reference in Excel
    • Subscript in Excel
    • Superscript in Excel
    • Excel Insert Multiple Rows
    • Excel Absolute Reference
    • Unhide Columns in Excel
  • Excel Functions (12+)
  • Excel Tools (114+)
  • Financial Functions in Excel (17+)
  • Logical Functions in Excel (14+)
  • Lookup and Reference Functions in Excel (35+)
  • Maths Function in Excel (47+)
  • TEXT and String Functions in Excel (26+)
  • Date and Time Function in Excel (24+)
  • Statistical Functions in Excel (59+)
  • Information Functions in Excel (4+)
  • Excel Charts (56+)
  • Workplace Productivity (4+)
  • Microsoft Office Tools (15+)
  • Excel Formula and Functions (22+)
  • MS Excel Shortcuts (4+)
Excel Functions Courses
  • EXCEL COURSE
  • Online Excel Data Analysis Course
  • Excel for Finance Course

Alternate Row Color Excel

By Karthikeyan SubburamanKarthikeyan Subburaman

Alternate row color in excel

Alternate Row Color Excel (Table of Contents)

  • Introduction to Excel Alternate Row Color
  • How to Add Alternate Row Color in Excel?

Introduction to Excel Alternate Row Color

In Microsoft excel, “Alternate Row Color” is mostly used in a table to display their data more accurate. Most of the organization needs to present their data in a professional manner. Applying alternate color and unique color to the data is to make the sheets more perfect which makes the data to view it in a colorful format. In Microsoft Excel, we can either apply color to the rows manually or by simply formatting the row so that we can apply the color shading to the specific rows and columns.

How to Add Alternate Row Color in Excel?

To add Alternate Row Color in Excel is very simple and easy. Let’s understand how to add Alternate Row Color with some examples.

You can download this Alternate Row Color Excel Template here – Alternate Row Color Excel Template

In excel, we can apply color to the rows manually by selecting a unique color to the rows. Selecting an alternate color makes it a difficult task for the users. In order to overcome these things excel has given us a formatting table option where we can select a wide range of alternate row colors for the table. Let’s look at a few examples.

Start Your Free Excel Course

Excel functions, formula, charts, formatting creating excel dashboard & others

Example #1 – Formatting Row Table

We can find the formatting tables in Microsoft Excel in the HOME menu under the STYLES group, which is shown below.

alternate row color 1

Once we click on the format table, we can find various table styles with alternate row colors, which are shown below.

alternate row color excel 2

In the above screenshot, we can see that there are various table styles that come with the option like Light, Medium, and Dark.

For example, if we wish to apply a different color to the row, we can simply click the format table and choose any one of the colors that we need to apply.

Example #2 – Applying Alternate Color to the Rows

In this example, we will learn how to apply alternate colors to the row by using the below data. Consider the below example where we have some sales data table with no fill color.

alternate row color example 1-1

Assume that we need to apply alternate colors to the row, which makes the data more colorful.

We can apply alternate color to the rows by following the below steps as follows:

First, go to the format table option in the Styles group. Click on the format as table down arrow so that we will get various table styles as shown below.

alternate row color excel 2

Select the row table color to fill it.

Here in this example, we will choose “TABEL STYLE MEDIUM 25”, which shows a combination of dark and light green which is shown in the below screenshot.

All in One Excel VBA Bundle(120+ Courses, 30+ Projects)
Basic ExcelAdvanced ExcelVBA & MacrosExcel Dashboards
Pivot TablesStatistical FunctionsFinancial FunctionsCharts & Graphs
Price
View Courses
120+ Online Courses | 30+ Projects | 500+ Hours | Verifiable Certificates | Lifetime Access
4.9 (64,725 ratings)

alternate row color 1-3

Once we click on that MEDIUM table style, we will get the below format table dialog box which is shown below.

alternate row color 1-4

Now, checkmark the “My table HAS HEADERS” because our sales data has already had headers named as SKU, Product title, etc. Next, we need to select the range selection for the table. Click on the red arrow mark as shown below.

alternate row color 1-5

Once we click on the red arrow, we will get the selection range which is shown below.

alternate row color 1-6

Result 

We can see that each row has been filled with different alternate row colors in the below result, making the data a perfect view.

alternate row color 1-7

Example #3 – Applying Alternate Row Colors using Banding

In Microsoft Excel, applying alternate colors is also called Banding, where we have the option while doing table formatting. In this example, we will see how to apply alternate colors to rows using Banding by following the below steps as follows. Consider the below example, which has sales data without formatting.

Example 3

Now we can apply the banding option by using the format table by following the below steps. First, go to the format table option in the Styles group. Click on the format as table down arrow so that we will get the various table styles which are shown below.

alternate row color 1-9

Select the row table color to fill it.

Here in this example, we will choose “TABEL STYLE – MEDIUM 24”, which shows a combination of dark and light green which is shown in the below screenshot.

alternate row color 2-1

Once we click on that MEDIUM table style, we will get the below format table dialog box which is shown below.

alternate row color 2-3

Now, checkmark the “My table has headers” because our sales data already has headers named as SKU, Product title, etc.

alternate row color 2-4

Next, we need to select the range selection for the table. Click on the red arrow mark as shown below.

alternate row color 2-5

Once we click on the red arrow, we will get the selection range which is shown below. Select the table range from A1 to I6, which is shown in the below screenshot.

alternate row color 2-6

After selecting the range for the table, make sure that “My table has the header” is enabled. Click Ok so that we will get the below result as follows.

alternate row color 2-8

Now we can see that each row has been filled with alternate color. We can make the row shading by enabling the option called Banding Rows by following the below steps. Select the above-formatted table so that we will get the design menu which is shown in the below screenshot.

alternate row color 2-9

In the design menu, we can notice that “Banded Row” is already enabled, and for that reason, we are getting the shaded row color. We can disable the Banded row by removing the checkmark, which is shown in the below screenshot. Once we remove the checkmark for Banded rows, the dark pink color will be removed, shown below.

Results 

In the below result, we can notice that the row color has been changed to light pink because of the removal of Banded Rows.

alternate row color 2-10

Example #4 – Applying Alternate Row Color using Conditional Formatting

In this example, we will see how to apply alternate row colors by using conditional formatting. Consider the below example, which has sales raw data with no row color, which is shown below.

Example 4

We can apply conditional formatting to display alternate row colors by following the below step. First, select the Brand row to apply the Alternate color for rows which is shown in the below screenshot.

Conditional Formatting 2

Next, go to conditional formatting and choose “Highlight Cells Rules”, where we will get an option called “Text That Contains”, which is shown below.

alternate-row-in-excel-3-3

 

Click on the “TEXT THAT CONTAIN” option so that we will get the below dialog box.

Conditional Formatting 4

Now in the dialog box, give the text name on the right-hand side, and we can see the drop-down box on the left-hand side where we can choose text color for highlighting. Here in this example, give the text name as Avent and choose the “Green fill with Dark Green Text” shown below.

Conditional Formatting 5

Once we select the Highlight text color, click on Ok

Conditional Formatting 6

Once we click on ok will get the below output as follows.

Conditional Formatting 7

Apply the same for other brand names so that we will get the final output as shown below.

Result 

In the below result, we can see that alternate row color has been applied using conditional formatting.

row color1

Things to Remember About Alternate Row Color Excel

  • We can apply an alternate row color only to the preset tables either by formatting the table or using conditional formatting.
  • While formatting the table, make sure that we header is enabled or else excel will overwrite the headers we have mentioned.

Recommended Articles

This is a guide to Alternate Row Color Excel. Here we have discussed How to add Alternate Row Color Excel along with practical examples and a downloadable excel template. You can also go through our other suggested articles –

  1. Color in Excel
  2. Shade Alternate Rows in Excel
  3. VBA Color Index
  4. ROWS Function in Excel
Popular Course in this category
MS Excel Training Bundle
  13 Online Courses |  100+ Hours |  Verifiable Certificates |  Lifetime Validity
4.5
Price

View Course

Related Courses

Excel Training (23 Courses, 9+ Projects)4.9
Excel Data Analysis Training (17 Courses, 8+ Projects)4.8
Excel for Finance Training (18 Courses, 7+ Projects)4.7
3 Shares
Share
Tweet
Share
Primary Sidebar
Footer
About Us
  • Blog
  • Who is EDUCBA?
  • Sign Up
  • Live Classes
  • Corporate Training
  • Certificate from Top Institutions
  • Contact Us
  • Verifiable Certificate
  • Reviews
  • Terms and Conditions
  • Privacy Policy
  •  
Apps
  • iPhone & iPad
  • Android
Resources
  • Free Courses
  • Excel Charts
  • Excel Tips
  • All Tutorials
Certification Courses
  • All Courses
  • Excel VBA Course - All in One Bundle
  • VBA Course
  • Excel Data Analysis Course
  • Excel for Marketing Course
  • Excel for Finance Course
  • Excel for HR Training

ISO 10004:2018 & ISO 9001:2015 Certified

© 2022 - EDUCBA. ALL RIGHTS RESERVED. THE CERTIFICATION NAMES ARE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS.

EDUCBA
Free Excel Course

Excel functions, formula, charts, formatting creating excel dashboard & others

*Please provide your correct email id. Login details for this Free course will be emailed to you

By signing up, you agree to our Terms of Use and Privacy Policy.

EDUCBA Login

Forgot Password?

By signing up, you agree to our Terms of Use and Privacy Policy.

EDUCBA
Free Excel Course

Excel functions, formula, charts, formatting creating excel dashboard & others

*Please provide your correct email id. Login details for this Free course will be emailed to you

By signing up, you agree to our Terms of Use and Privacy Policy.

EDUCBA

*Please provide your correct email id. Login details for this Free course will be emailed to you

By signing up, you agree to our Terms of Use and Privacy Policy.

Let’s Get Started

By signing up, you agree to our Terms of Use and Privacy Policy.

EDUCBA

Download Alternate Row Color Excel Template

EDUCBA

Download Alternate Row Color Excel Template

EDUCBA

डाउनलोड Alternate Row Color Excel Template

This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy

Loading . . .
Quiz
Question:

Answer:

Quiz Result
Total QuestionsCorrect AnswersWrong AnswersPercentage

Explore 1000+ varieties of Mock tests View more