Updated May 2, 2023
Introduction to Project Management Interview Questions
Project management is the term used for planning, organizing, and managing the effort to accomplish the required results of the project for the organization. It can be applying knowledge, tools, skills, or techniques to meet the project requirements. The project is the combination of different modules or programs to produce a specific output, which helps achieve the milestone for the client and the organization. Project management includes the various groups like initiating, planning, executing, controlling, and closing the work or the team to achieve a specific thing in a particular period. Now, if you are looking for a job related to Project management, you need to prepare for the 2023 Project management interview questions.
Every interview is indeed different as per the various job profiles. Here, we have prepared the important Project management interview questions and answers to help you succeed in your interview. In this 2023 Project management interview questions article, we shall present the 10 most important and frequently asked Project management interview questions. These questions will help students build their concepts around Project management and help them ace the interview.
Part 1 – Project Management Interview Questions (Basic)
This first part covers the basic Project Management Interview Questions and Answers.
Q1. What should be the qualities of the project manager?
Project Managers require many skills to succeed or make things work for an organization or on a personal level. These skills include time management, leadership, communication, and others like being proactive, handling pressure, etc. Handling risks and making bold decisions are the most important part of the project manager. Projects always have ups and downs; to address those problems, one has to be ready for the situation and keep plans ready.
Q2. How do you make sure that project work won’t breach the deadlines or be on track in reach of deadlines only?
We start the project by explaining the expectations of each team member and communicating the timelines to them to meet deadlines. To ensure that we meet the deadlines, we actively follow the Agile methodology, which involves checking the status of each team member through daily scrum calls. We address any blockers quickly and prioritize work based on the complexity of the module or user story. Reporting changes as early as possible is crucial to avoid any impact on the client. We take the necessary actions to complete the work on time.
Let us move to the next Project Management Interview Questions.
Q3. What were the communication challenges or styles with your team members?
As a project manager, one must communicate clearly with team members to avoid confusion and unnecessary things. Now we are working globally with people from different regions or parts of the world. The company initiated web chat meetings or phone conversations to minimize the gap and ensure that everyone was on the same page, in addition to formal communication through email. Face-to-face meetings can be utilized for communication if all team members are in the same office. You can explain your experience as well.
Q4. Explain WBS and how do you use it?
These are the common Project Management Interview Questions asked in an interview. WBS is referred to as Work Breakdown Structure. It mainly defines the task or work activities needed for the project and is divided into sub-activities to accomplish the work. The team has broken down the requirements into different levels, making it easy for everyone to understand. The most important part is the estimation of time and effort that the team member needs to put into the defined task. It can be explained by your experience in past projects and how you accomplished this.
Q5. How does a project manager need to communicate any bad news or failure news?
Each has its style of tackling things; it depends on their nature and skills. One needs to be positive in that period and address the team to learn from their mistakes. Where each can improve by working on the project collectively, we know our weaknesses and strengths. Whatever goes wrong, how can this be remediated and not repeat the same mistakes in the future? No need to be harsh or panicky; the way you lead this time is the real skill or qualities of the leader. This can be described based on your experience as well.
Part 2 – Project Management Interview Questions (Advanced)
Let us now have a look at the advanced Project Management Interview Questions.
Q1. What is the role of integrity in project management?
The organization or company wants an employee who can share the values and principles of the company. One has to be responsible and dedicated towards work and his role to represent a team or multiple teams, which others can follow. Daily, one has to show this to earn the respect and trust of the leaders and team members. Please include your experience as well as your last projects.
Q2. How do you convince the client or customers when they are not happy with the project?
A project manager needs to be in regular touch with clients or customers for updates on the project, what issues, blockers, or challenges the team faces to implement the particular functionality, and what efforts are putting into making things possible. Every time things are complex, it can be challenging. The company must ensure that it delivers whatever was promised to customers or clients as per their timelines without impacting their business or any critical work. Customers or clients should be aware of this.
Let us move to the next Project Management Interview Questions.
Q3. What types of projects do you like to do?
The answer to this question can be purely based on individual interest, whatever you have done in the past, and share that experience on what technologies you have worked on or on which technologies you want to work and why.
Q4. What do you like the most in your career stability, challenges, environment, recognition, money etc?
The interviewer asked these Advanced Project Management Interview Questions during the interview. The answer could be your relevant experience and according to individual choice. Here the interviewer wants to know how the above things you chose will fit that thing into their company or organization according to their understanding. You have to check the intentions of the interviewer.
Q5. How do you make sure that your team is learning and developing the skills?
All the team members need to go through the latest training conducted in the organization as per their interest, and they have to participate in different coding tests to know their exact potential. It can be answered as per your experience and thought process.
This has been a guide to the Project management interview questions. Here we have discussed the basic concept with 10 basic to advanced question and answer in detail which can aid in your interview process. You may also look at the following articles to learn more –