EDUCBA

EDUCBA

MENUMENU
  • Free Tutorials
  • Certification Courses
  • 120+ Courses All in One Bundle
  • Login
Home Excel Excel Resources Excel Tips Excel Paste Shortcut Option
Secondary Sidebar
Excel Functions
  • Excel Tips
    • Recover Document in Excel
    • Excel Shortcut to Select Row
    • Excel Header Row
    • Excel Insert Button
    • Excel Translate
    • Budget in Excel
    • KPI Dashboard in Excel
    • Blank Invoice Excel Template
    • Write Formula in Excel
    • Auditing Tools in Excel
    • Autofit Row Height in Excel
    • Formatting Text in Excel
    • Add Rows in Excel Shortcut
    • Divide Cell in Excel
    • Compare Two Columns in Excel for Matches
    • Excel Troubleshooting
    • Unprotect Excel Workbook
    • Subtract Date in Excel
    • Carriage Return in Excel
    • Negative Numbers in Excel
    • Worksheets in Excel
    • Excel Match Multiple Criteria
    • Exponential Moving Average Formula
    • Sentence Case in Excel
    • Excel Reverse Order
    • Excel Timesheet Template
    • Weighted Average in Excel
    • CTRL Shift-Enter in Excel
    • Excel Expense Tracker
    • INDEX MATCH Function in Excel
    • Percent Change in Excel
    • Drag and Drop in Excel
    • Shade Alternate Rows in Excel
    • Excel Database Template
    • Inverse Matrix in Excel
    • New Line in Excel Cell
    • Format Cells in Excel
    • Excel Text with Formula
    • Project Management Template in Excel
    • Vlookup vs Index Match
    • Embedded in Excel
    • Count Colored Cells in Excel
    • Excel Hacks
    • Column Header in Excel
    • Database Function in Excel
    • Excel Spell Check
    • Linear Interpolation in Excel
    • Convert Excel to CSV
    • Excel Not Responding
    • Delta Symbol in Excel
    • Excel Mortgage Calculator
    • Excel Show Formula
    • Break Links in Excel
    • VLOOKUP Examples in Excel
    • Alternate Row Color Excel
    • Checklist in Excel
    • Microsoft Office Tips
    • Excel vs Access
    • Excel Change Case
    • Count Characters in Excel
    • Formula Bar in Excel
    • Invoice Template in Excel
    • Find and Replace in Excel
    • PowerPivot in Excel
    • Wildcard in Excel
    • Line Break in Excel
    • NULL in Excel
    • Text Formula in Excel
    • Family Tree in Excel
    • Insert Calendar in Excel
    • Page Setup in Excel
    • Search For Text in Excel
    • Switching Columns in Excel
    • 3D Cell Reference in Excel
    • Roadmap Template in Excel
    • Cell References in Excel
    • Excel Automation
    • Matching Columns in Excel
    • Evaluate Formula in Excel
    • How to Find Mean in Excel
    • How to Add Cells in Excel
    • Project Timeline in Excel
    • TODAY Formula in Excel
    • Poisson Distribution in Excel
    • YEAR Formula in Excel
    • REPLACE Formula in Excel
    • Create Spreadsheet in Excel
    • SEARCH Formula in Excel
    • HYPERLINK Formula in Excel
    • Pivot Table with Multiple Sheets
    • COLUMNS Formula in Excel
    • DAY Formula in Excel
    • RIGHT Formula in Excel
    • INDIRECT Formula in Excel
    • Excel IRR Formula
    • Pivot Table Sort
    • OR Formula in Excel
    • Pivot Table Formula in Excel
    • How to Edit Drop Down List in Excel?
    • WEEKDAY Formula in Excel
    • Chart Wizard in Excel
    • Time Difference in Excel
    • Lookup Table in Excel
    • SUBTOTAL Formula in Excel
    • LOOKUP Formula in Excel
    • Themes in Excel
    • Group Worksheets in Excel
    • Excel ISNUMBER Formula
    • 3D Maps in Excel
    • VLOOKUP Tutorial in Excel
    • Moving Columns in Excel
    • Grouping Columns in Excel
    • Excel Formula of Percentage
    • Excel Leading Zeros
    • Timesheet in Excel
    • Nested IF Formula in Excel
    • SUMIF Formula in Excel
    • Concatenation in Excel
    • Excel Insert Page Break
    • LEN Formula in Excel
    • Insert Comment in Excel
    • Excel Print
    • Fractions in Excel
    • Excel Add a Column
    • Borders in Excel
    • Excel Sum by Color
    • Excel vs Google Sheets
    • Calculate Percentage Increase in Excel
    • Excel Format Phone Numbers
    • Excel Search Box
    • Excel vs CSV
    • Excel vs Numbers
    • Excel Concatenate Date
    • Excel Bullet Points
    • Calculate Compound Interest in Excel
    • Find External Links in Excel
    • Excel Comma Style
    • Excel Remove Leading Spaces
    • Combine First and Last Name in Excel
    • How to Calculate Ratio in Excel
    • SUMPRODUCT Function with Multiple Criteria
    • Create Excel Template
    • Excel Greater than or Equal
    • Excel Keyboard Shortcuts
    • Excel Row vs Excel Column
    • Excel Operators
    • Excel Text Compare
    • Excel Uppercase Function
    • Excel Auto Numbering
    • Watermark in Excel
    • Excel Delete Row Shortcut
    • Excel Word Count
    • Row Count in Excel
    • Excel Grade Formula
    • Excel Percentage Difference
    • Excel Rows and Columns
    • Excel Group
    • Excel Move Columns
    • Excel Row Height
    • Excel Sparklines
    • Excel Drawing a line
    • Multiple IFS in Excel
    • Excel Strikethrough
    • Numbering in Excel
    • Share Excel Workbook
    • Excel Shortcut For Merge Cells
    • Excel OneDrive
    • Excel Track changes
    • Excel Hide Formula
    • Excel Filter Shortcuts
    • Excel 3D Reference
    • Protect Excel Workbook
    • Excel Moving Averages
    • Excel Row Limit
    • Excel Absolute Value
    • Excel Print Area
    • Excel Format Painter
    • Excel Separate text
    • Excel Autofit
    • Excel Columns to Rows
    • Excel Paste Shortcut Option
    • Excel Rows to Columns
    • Excel Insert Row Shortcut
    • Excel Extensions
    • Excel Unmerge Cells
    • Divide in Excel Formula
    • Excel Compare Two Columns
    • Not Equal To Excel
    • Excel Remove Duplicates
    • Excel Remove Spaces
    • Excel Calculate Age
    • Copy Excel Sheet
    • Excel Conditional Formatting Based on Another Cell Value
    • Excel Cell Reference
    • Excel Split Cell
    • Excel Circular Reference
    • Highlight Every Other Row in Excel
    • Errors in Excel
    • Excel Delete Pivot Table
    • Excel Pivot Table
    • Subtraction in Excel
    • Count Unique Values in Excel
    • Excel Highlight Duplicates
    • Excel Data Formatting
    • Random Numbers in Excel
    • Basic Excel Formulas
    • Page Numbers in Excel
    • Excel CAGR Formula
    • Excel Combine cells
    • IFERROR with VLOOKUP in Excel
    • Column Sort in Excel
    • Print Comments in Excel
    • Cheat Sheet of Excel Formulas
    • Remove Hyperlinks in Excel
    • Excel Drop Down List
    • Remove (Delete) Blank Rows in Excel
    • Relative Reference in Excel
    • Subscript in Excel
    • Superscript in Excel
    • Excel Insert Multiple Rows
    • Excel Absolute Reference
    • Unhide Columns in Excel
  • Excel Functions (12+)
  • Excel Tools (114+)
  • Financial Functions in Excel (17+)
  • Logical Functions in Excel (14+)
  • Lookup and Reference Functions in Excel (35+)
  • Maths Function in Excel (47+)
  • TEXT and String Functions in Excel (26+)
  • Date and Time Function in Excel (24+)
  • Statistical Functions in Excel (59+)
  • Information Functions in Excel (4+)
  • Excel Charts (56+)
  • Workplace Productivity (4+)
  • Microsoft Office Tools (15+)
  • Excel Formula and Functions (22+)
  • MS Excel Shortcuts (4+)
Excel Functions Courses
  • EXCEL COURSE
  • Online Excel Data Analysis Course
  • Excel for Finance Course

Excel Paste Shortcut Option

By Pradeep SPradeep S

paste shortcut in excel

Paste Shortcut in Excel (Table of Contents)

  • Paste Shortcut Option in Excel
  • How to Use Various Paste Shortcut Options In Excel

Paste Shortcut Option in Excel

To paste any value in Excel first, we need to either cut or copy it using the manual process by clicking on the Cut or Copy option located in Clipboard of Home menu ribbon and to paste it use the short cut key as Ctrl + V key together in the desired location. We can also use paste special by short cut keys Alt + H + V + S and then use the navigation key to choose the right option from the Paste Special list or by pressing the first character of the options available in that list.

paste shortcut in excel.1

In the HOME menu toolbar of excel, you can see the Clipboard group of commands which contains copy & paste options. Again, under the paste options, you can observe various types of paste parameters.

Start Your Free Excel Course

Excel functions, formula, charts, formatting creating excel dashboard & others

paste shortcut in excel.2

You can paste any type of data; Data may be numbers or texts or special characters. In Excel, you have an excel paste special option of pasting only a certain attribute such as value, format, formula & comment. The attribute of a cell is the formatting, which can be decimal places or preceding dollar signs and in applying cell styles. The format means it can be background color, font color, borders.

When you copy data from one cell and try to paste in another cell, various paste options appear under paste special if you select it. Paste Special offers you a wide range of options; Paste Special is the gateway for many powerful operations, including paste values, which is most commonly used daily. Once you copy data and press ALT + E + S, various paste special options appear.

paste shortcut in excel.3

You can use the below-mentioned paste shortcut keys when you copy data from the clipboard or cell along with ALT +H +V + below-mentioned key from A to X for various paste options.

paste shortcut in excel.4

When you press Alt + H + V, various paste options appear, as shown below.

paste shortcut in excel.5

Definition of Paste Shortcut Option in Excel

It is a paste tool that offers a wide range of options to paste only specific elements of the copied cells.

How to Use Various Paste Shortcut Options In Excel

Let’s check out the important paste options in excel through the given examples.

All in One Excel VBA Bundle(120+ Courses, 30+ Projects)
Basic ExcelAdvanced ExcelVBA & MacrosExcel Dashboards
Pivot TablesStatistical FunctionsFinancial FunctionsCharts & Graphs
Price
View Courses
120+ Online Courses | 30+ Projects | 500+ Hours | Verifiable Certificates | Lifetime Access
4.9 (64,813 ratings)

Example #1

How to Paste Values only or How to replace the formulas with calculated values by paste option.

Here, with this option, I can copy formula-driven data and paste only the calculated values in the same or different cells; the procedure to be followed is shown below.

Example 1

I have a summary report of quarterly sales data; multiple subtotal functions are applied.

In cell, D18, D19 & D20, SUBTOTAL function is applied

When you click on cell D18, D19 & D20, you can observe the formula used in the formula bar, i.e. D18 cell contains a subtotal function, here I don’t want this to appear; I want the calculated value to appear instead of subtotal function.

SUBTOTAL Formula in excel.7

And this table containing SUBTOTAL function data cannot be sent to the client as it is (Formula containing in D18, D19 & D20)

Now for these cells, I have to replace these SUBTOTAL functions or formulas to calculated values with paste special option.

The following steps are shown to replace these formulas to calculated values (paste values Only)

Select the cell containing SUBTOTAL formulas, i.e. D18, D19 & D20 and press Ctrl + C to copy them.

Select the destination cell range where you need to copy this entire tabular data.

Now I have two options.

1) Suppose, If I don’t want to keep the formulas, I can select the same data range that I just copied (cells with formulas) and apply paste values in that cell range only

or

2) Select other range where I can copy it and apply paste values.

I will go with the second option to copy the entire table and paste into cell H7.

Example 1.8

Now copy the cells containing only formulas, i.e. J18, J19 & J20

paste shortcut in excel.11

Now I need to replace these formulas with calculated values by paste option

You can do it in two ways i.e.

1) Press Ctrl + C to copy & ALT + H + V + V to paste values

paste shortcut in excel.9

Or

2) Once you copied a cell containing the formula, press Alt + H + V; below shown, various paste options will appear in the paste dropdown of the clipboard. In that select V

paste shortcut in excel.10

Now, you can observe the formulas in the cells J18, J19 & J20, replaced with calculated values

paste shortcut in excel.12

Example #2

How to Paste cell comments only from a text cell containing comments

In the below-mentioned example, I have an employee rating column containing grades along with comments associated with cells. Suppose I want to copy only cell comments ignoring the cell values to another cell or the same cell.

Example 2.1

Now I need to replace cell M9 containing text with the comment to comments only ignoring text in another cell (“09” Cell) by paste option.

You can do it in two ways i.e.

1) Press Ctrl + C to copy & ALT + H + V + S + C & Enter key to paste comments only (Paste comments only shortcut key for a formula data)

paste shortcut in excel.example 2.2

Or

2) Once you copied a cell containing the formula, press Alt + E + S, paste the special dialog box option that appears, in that select comments & press enter key.

select comments example 2.3

Now, you can observe the comment only in the cell “O9.”

paste shortcut in excel.example 2.4

Things to Remember about Paste Shortcut Option in Excel

  • Sometimes, the Paste Special is not seen in the Home tab, or it will not work. It may be either due to any third-party add-ins interfere with paste special, or it is disabled.
  • You can enable it by selecting the excel option and check all the boxes of cut, copy & paste in advance options.

paste shortcut in excel.example 2.5

You can download this Paste Shortcut Option Excel Template here –Paste Shortcut Option Excel Template.

Recommended Articles

This has been a guide to Paste Shortcut Option in Excel. Here we discuss the Paste Shortcut Option in Excel and how to use the Paste Shortcut Option in Excel along with practical examples and a downloadable excel template. You can also go through our other suggested articles –

  1. Auto Format in Excel
  2. AGGREGATE Function in Excel
  3. Scrollbar in Excel
  4. Copy Excel Sheet
Popular Course in this category
Excel Training (23 Courses, 9+ Projects)
  23 Online Courses |  9 Hands-on Projects |  110+ Hours |  Verifiable Certificate of Completion
4.9
Price

View Course

Related Courses

Excel Data Analysis Training (17 Courses, 8+ Projects)4.9
Excel for Finance Training (18 Courses, 7+ Projects)4.8
1 Shares
Share
Tweet
Share
Primary Sidebar
Footer
About Us
  • Blog
  • Who is EDUCBA?
  • Sign Up
  • Live Classes
  • Corporate Training
  • Certificate from Top Institutions
  • Contact Us
  • Verifiable Certificate
  • Reviews
  • Terms and Conditions
  • Privacy Policy
  •  
Apps
  • iPhone & iPad
  • Android
Resources
  • Free Courses
  • Excel Charts
  • Excel Tips
  • All Tutorials
Certification Courses
  • All Courses
  • Excel VBA Course - All in One Bundle
  • VBA Course
  • Excel Data Analysis Course
  • Excel for Marketing Course
  • Excel for Finance Course
  • Excel for HR Training

ISO 10004:2018 & ISO 9001:2015 Certified

© 2022 - EDUCBA. ALL RIGHTS RESERVED. THE CERTIFICATION NAMES ARE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS.

EDUCBA
Free Excel Course

Excel functions, formulas, charts, formatting creating excel dashboard & others

*Please provide your correct email id. Login details for this Free course will be emailed to you

By signing up, you agree to our Terms of Use and Privacy Policy.

EDUCBA Login

Forgot Password?

By signing up, you agree to our Terms of Use and Privacy Policy.

EDUCBA
Free Excel Course

Excel functions, formula, charts, formatting creating excel dashboard & others

*Please provide your correct email id. Login details for this Free course will be emailed to you

By signing up, you agree to our Terms of Use and Privacy Policy.

EDUCBA

*Please provide your correct email id. Login details for this Free course will be emailed to you

By signing up, you agree to our Terms of Use and Privacy Policy.

Let’s Get Started

By signing up, you agree to our Terms of Use and Privacy Policy.

EDUCBA

Download Paste Shortcut Option Excel Template

EDUCBA

Download Paste Shortcut Option Excel Template

EDUCBA

डाउनलोड Paste Shortcut Option Excel Template

This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy

Loading . . .
Quiz
Question:

Answer:

Quiz Result
Total QuestionsCorrect AnswersWrong AnswersPercentage

Explore 1000+ varieties of Mock tests View more