Insert Row Shortcut in Excel (Table of Contents)
Insert Shortcut Row in Excel
We have multiple ways to insert a row in Excel, and also we have some shortcut options to perform this task as well. To insert a row in excel, first select a row above which we want to see the newly inserted row either by mouse cursor or by pressing Shift + Space Bar together. Once a row is selected, Ctrl + Shift + Plus (“+”) together to insert a new row above the previously selected row. We can insert a row by pressing shortcut key Ctrl + Num Plus keys, where we can find the Num Plus key only on the Desktop keyboard or keyboard with numerical keys, which usually is located on the right side.
In this article, we will see all three option listed as follows:
- Using Shortcut Keys to insert a new row.
- Using the Insert cell menu to insert a new row/column.
- Using Right-click key to insert a new row/column.
How to Insert Rows in Excel?
Let’s see a few methods to insert rows in excel.
1. Using the right-click Menu without Shortcut
- First, select the row and choose above or below where you want to exactly insert a new one and then right-click on the row cell; then we will get the dialogue box where we will get an insert option and then click on the insert option so that the selected new row will be inserted as shown below.
2. Insert Column Using right-click menu without Shortcut
- First, select the column where exactly you want to insert a new column.
- Right-click on the column cell.
- We will get the dialogue box as shown in the below screenshot.
- Click on the insert so that a new column will be inserted, as shown below.
3. Insert Row Using the Ribbon Menu
In Microsoft Excel, we can find the insert cells on the home menu, which is shown in the below screenshot.
Once you click on the Insert cells, we will get the following option as follows:
- Insert Cells– This is used to insert the selected cells.
- Insert Sheet Rows – This is used to insert the selected rows.
- Insert Sheet Column – This is used to insert the selected column.
- Insert Sheet– This is used to insert the entire sheet.
Examples to Insert Shortcut Row in Excel
Below are the different examples to insert shortcut row in Excel:
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Example #1 – Insert Cells
Consider the below example, which has sales data. Sometimes it is required to add additional rows and columns to add extra information in the data. So in these cases, we can insert the new cells or row in the worksheet, which is shown in the below steps as follows.
- First, select the row where exactly we need a new row; here, in this example, we have selected the Third row where we need to insert a new row as shown below, which means Excel will insert the new row after the second row.
- Go to the HOME menu and select Insert and click on the Insert Sheet Rows option as shown below.
- After clicking on the insert option, a new row will be inserted above the fourth row, which is shown in the below screenshot.
We can now see the difference that a new white row has been inserted after the SKU row “97011” Now if we need to add any missing Sales data, we can easily enter the data.
Example #2 – Insert Multiple Rows
In this example, we are going to see how to insert multiple rows by following the below steps. Consider the sales data, which has Product Title, Brand, and MRP, etc. Assume that we have missed some sales data that we need to include rows at the selected one.
Here in this example, we are going to insert multiple rows by following the below steps.
- First, select the highlighted where we are going to insert the new one, as shown below.
- Now click on the Insert and click on the second option, “Insert Sheet Row”.
- A new row will be inserted after clicking on the Insert Sheet rows, as shown in the below screenshot.
- Now do the same step to the other row to get the multiple rows, as shown in the below screenshot.
In Microsoft Excel, we have several shortcut keys for all functions where we have the shortcut key for deleting the row and column. The shortcut key for inserting the row is CTRL +SHIFT + ” +” (plus sign), and the same shortcuts can be used for inserting COLUMN for the same. Mostly we will be using the number pad for inserting numbers. We can also use the number pad shortcut key to INSERT the row, and the shortcut key to be applied is SHIFT+CTRL+”+”(Plus Sign).
Example #3 – Shortcut Keys to Insert a row/column using the Keyboard
The keyboard shortcut key to INSERT NEW row is SHIFT+CTRL++ “-“i.e. Plus sign we need to use it
- First, select the cell where you exactly need to insert a new one, as shown below.
- Use the keyboard short cut key. Hold SHIFT + CTRL Key and Press “++“ plus sign on the keyboard, So that a new row will be inserted as shown below.
Here we can see the difference: after “PALMER COCO BUTTER FORMULA JAR (100 G), ” two rows have been inserted, as we noticed in the previous screenshot.
Example #4 – Keyboard Shortcut Key
Consider the below example where we are going to insert a new column.
In order to insert a new column using a keyboard shortcut, follow the below steps.
- First, select the column where exactly we need to insert.
- Now apply the shortcut key SHIFT+CTRL++. Once we hit the shortcut key, a new column will be inserted, which is shown below.
We can see that a new column C has been inserted before the “BRAND” name in the above screenshot.
Things to Remember
- In Microsoft Excel, inserting a new row in the workbook helps us add additional data, and wherever required, we can simply insert the row and be edited easily.
- While inserting new rows, make sure that you have selected the exact rows/column.
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