Updated March 8, 2023
The verbal exchange of ideas and information is known as oral communication. It can take place face-to-face or electronically, through a phone, video platform, radio, or directly in person. Verbal communication, such as in a staff meeting, webinar, or workshop, is the most efficient method for businesses to convey information verbally. Additionally, oral communication is essential for daily learning and comprehending your personal and professional surroundings.
It is a necessary component of language learning and aids in problem-solving. Additionally, it facilitates quick information exchange and emotional expression in conversations. Oral communication is most prevalent in both personal and professional communication. But there are advantages and disadvantages of oral communication, and hence you need to use it wisely.
Top 5 Advantages of Oral Communication
Organizations excessively use oral communication. As a result, oral communication can be the most effective form of communication. Some of the advantages of oral communication are as follows:
If immediate action is required, oral communication is the most effective method. On the other hand, handwritten correspondence takes a long time to reach its sender. You can easily do oral communication via phone calls or conversations with subordinates, which saves time, which is crucial for business.
#2 Reduction of Cost
Oral communication does not require the acquisition and upkeep of pens, paper, or typewriters; money is saved. It can also be accomplished without traveling to communicate with people outside the organization. Thus, oral communication can be a cheaper form of communication than other forms.
Oral communication requires little preparation to send a message. It is an easy method of communication. It does not require a pen, pencil, or other writing instrument, like written communication. Hence, verbal communication reduces or eliminates the need for written communication, making the job much easier.
#4 Quick Feedback
It provides quick feedback in verbal messages, another significant advantage. As a result, the sender or speaker can make quick decisions regarding other choices. In most situations, such as meetings and phone calls, oral or spoken communication facilitates instant feedback. It is challenging to implement such immediate feedback in other forms of communication.
#5 Maintains Secrecy
Oral communication allows organizations to transfer confidential information effectively and safely. Meetings, one-on-one phone calls, and other personal communication make this attainable. The speaker and the listener can keep their identities private during oral communication because there may not be any additional participants. The speaker and listener are willing to keep their communication confidential from others.
Top 5 Disadvantages of Oral Communication
As mentioned earlier, there are advantages and disadvantages of oral communication. Let us have a look at the penalties of oral communication. Some of them are:
#1 No Record
Informal communication is typically carried out through oral means. Messages exchanged are not recorded or included in the record book. In the future, these messages cannot be retrieved. There is no evidence of a statement or information left in the event of future disagreements or confusion.
Due to limits in human memory, verbal communications cannot be retained in their complete context. Communication will only be possible due to proper attention to the oral statements; hence, it may result in misunderstandings when communicating lengthy messages or information. This is because the receiver might need to remember long-spoken messages.
#3 No Legal Validity
Oral communication has no legal standing as verbal messages are not documented, and the speaker can easily refuse them if the situation goes against him. Oral communication, thus, has no legal value and cannot be used legally in the future unless it is recorded.
#4 Assigning Responsibility
Since there is no evidence to support oral communication, holding someone accountable can take a lot of work. Despite the ease with which it can be carried out, oral communication also has the drawback of making it easier to assign responsibilities.
To communicate verbal messages to a faraway place, you need to utilize the phone, radio, TV, and so on. Such things are expensive. In this way, you must burn cash on such gadgets for partaking in oral correspondence. Other than this, a telephonic call, virtual gathering, or meeting face-to-face, you would need a data package and a mobile recharge to utilize the services, making them costly.
Conclusion – Advantages and Disadvantages of Oral Communication
Even though there are many advantages and disadvantages of oral communication, it is still one of the most basic forms of formal communication. Information can be shared simply and cost-effectively through verbal communication. Moreover, if organizations pay attention to the loopholes, this can be a real game changer. This article has helped you understand the various facets of oral communication.
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