Updated May 23, 2023
Introduction to Intranet
Intranet is a private computer network that is accessible only within a specific organization or group. Unlike the internet, which allows external connectivity and public access, an intranet is only for internal use. This connecting system can be of any type but requires specific authorization to access this network. It can be accessed from any geographical area, depending on the network type among the numerous types of LANs (Local Area Networks); some typical network types are LAN, WAN, VLAN, and so on.
How does the Intranet work?
Intranet is typically designed and managed by the network architecture or a team of network & security management professionals. Like any other process in the technical setup activities, creating the Intranet network involves analysis, planning, development, Implementation, and maintenance phases. As the next step, the team plans a prototype and technological needs to achieve the requirement designed during the analysis phase.
The team follows the planned design and uses the gathered hardware to implement. In practical aspects, this network acts as the primary source for internal communication inside the organization. Regarding the technical outlook, Intranet networking requires an internal server with a feasible capacity to handle communication, load handling, client programs, document sharing, etc.
Advantages and Disadvantages
Below are the advantages and disadvantages of the same:
Advantages
Below are the advantages of using the Intranet for the various kinds of internal communication in an organization,
- Lesser Expenses: Instead of using the internet network for communicating inside a closed area, Intranet provides benefits with a higher difference in cost by being cheaper than any other networking option for the given small area. As it also allows connecting any devices inside the network, there are no restrictions technically, as well as for functioning a regular day-to-day operation of the organization.
- Digitizing and matching the technological world’s standards: Facilitates digitizing the office environment without additional cost or effort from the organization’s employees. By digitizing, the network stays up-to-date and aligned with the technological progress and network standards of the Intranet network.
- Effortless File Transfer: Just like any other network, this form of the network makes file transfer simple. One can send or receive files and contents through this network to any other node inside the network. It comes with full file access, with no or limited restrictions, as the file owner desires. The sender can set the receiver’s permission for the files shared in the Intranet.
- Numerous organizations have demonstrated that enabling collaboration among employees can result in a significant increase in productivity. This helps in positive factors like time management, meeting deadlines, achieving the required tasks, etc., resulting in increased productivity from the Employee’s side.
Disadvantages
Below are the disadvantages:
- Lack of Data Security: Since this network is accessed only internally, it cannot accommodate advanced security tools, and hence it is vulnerable to hacking and network intruders. This network feature makes it weaker than other network types, exposing it to external attacks. This can lead to a more significant loss in business handles.
- No/Lesser In-Person Contact: It enables digital communication and collaboration but doesn’t encourage in-person interaction between team members. Numerous studies have demonstrated that fostering personal connections among employees can contribute to the development of a highly productive work environment.
- Unfriendly Office Environment: With lesser personal contact between the team members, the work environment could be more friendly. This can sometimes affect the organization’s productivity.
Application of Intranet in various fields
- In Data Management/ Database Management companies: Intranet is useful in organizations that focus on Data Management activities such as employee data management, time and expenses reports handling, leaves and payroll management, OLAP-based applications, Supply chain management, skills enhancement and maintenance for the employees, employees’ performance assessment, organization’s resource processing, other decision-making processes, etc.
- In Marketing based companies: It is used in promotional advertisements, customer care support, customer feedback management, multimedia or animation-based applications, etc.
- In Enabling Communications: In terms of communications, Intranet usage is not limited, and that includes Internet telephoning, chat room communications, push messaging, email communications, video conferencing, etc.
- Academic-based organizations: For Academic purposes, Intranets are a more significant advantage, as it allows learning online, gaining accreditations, interacting with fellow students, etc.
Conclusion
Implementing an intranet requires dedicated efforts from an organization to ensure that it remains focused on internal communication and does not become part of the publicly accessible network. This commitment includes staying up to date, taking proper measures for successful network maintenance, keeping the network secured and safe from external attacks, etc.
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