FREQUENCY Excel Function

FREQUENCY Function in Excel(Table of Contents)

• FREQUENCY in Excel
• FREQUENCY Formula in Excel
• How to Use FREQUENCY Function in Excel?

FREQUENCY in Excel

If you have age data for a group of children, and you want to count that how many children fall under different age ranges. Or you have the data of a school student’s and want to see that how many students have achieved grade ‘A’, ‘B’, ‘C’ and etc.

For the above problems, we could use FREQUENCY function in Excel.

What is FREQUENCY function in excel?

The FREQUENCY function returns how often values occur within a set of data. It returns a vertical array of numbers.

The FREQUENCY function is a built-in function and comes under Statistical functions category. This function will calculate and return a frequency distribution. With the help of this, we can get the occurrence of values in a dataset.

FREQUENCY Formula in Excel

Below is the FREQUENCY Formula in Excel :

The FREQUENCY Function has two arguments are as below:

• Data_array – An array or set of values for which you want to count frequencies.
• Bins_array – An array of intervals (“bins”) for grouping values.

FREQUENCY counts how many times values occur in a dataset. This function has a special characteristic and its usage is different from another formula. While applying the FREQUENCY Function within a cell, type the formula and then press CTRL+ SHIFT+ ENTER. This creates {} brackets around the formula and then it interpreted as an array formula by excel. If you simply press ENTER key, then this may return an incorrect result.

As FREQUENCY Function comes under Statistical functions category, it found under FORMULAS tab. Please follow the below steps:

• Click on FORMULAS tab.

• Select More Functions option.

• Click On Statistical category.

• Please select FREQUENCY Function from the drop-down listed item as per below screenshot.

• After clicking on FREQUENCY function, it will open a pop-up box for Function Arguments.

• Enter the Data_array, for which you want to count the frequencies.

• Enter the Bin_array, for which you want to group the values in data_array.

How to Use FREQUENCY Function in Excel?

FREQUENCY Function in Excel is very simple and easy to use. Let understand the working of FREQUENCY Function in Excel by some FREQUENCY Formula example.

Example #1

We have below some test scores:

According to the below intervals, we will apply FREQUENCY formula.

The interval field is the second argument of the FREQUENCY Function Bins_array, which specifies the maximum values for the score ranges. This means the score is to be split into the ranges 0—60, 61-70, 71-80, 81-90 and 90+.

First, select the cells where we want to apply the FREQUENCY formula.

The excel formula {=FREQUENCY(B4:B12,D4:D8)} into cells E4:E8 using CTRL+SHIFT+ENTER to complete the formula. This would give a vertical array with 5 values as below screenshot:

The final result is shown below:

Explanation:

• The first value will display in cell E4. The result would be 1 because there is only 1 test score <=60.
• The second value is 3 because there are 3 test scores between 61 and 70.
• The third value is 1 because there is only 1 test score between 71 and 80.
• The Fourth value is 4 because there is 4 test score between 81 and 90.
• Score 90+ there is no value.

Example #2

We can apply FREQUENCY Function to decimal values also. Let’s take an example of heights of 11 children (in centimeters).

Now we need to calculate the frequency according to the specified Bins field. The FREQUENCY Function into cells C18:C22 is used to display the number of children whose height falls under the below ranges:

0.00-1.25 meter

1.26-2.75 meter

2.76-4.25 meter

4.26-5.75 meter

Over 5.76 meter

As shown in the above screenshot, Formula used for the FREQUENCY distribution is:

{=FREQUENCY(A18:A28,B18:B21)}

The final result is :

Things to remember about FREQUENCY Function in Excel

• For applying an array formula, first, need to highlight or select the range of cells for the result.
• Type the FREQUENCY Function into the first cell of the highlight range and press CTRL+SHIFT+ENTER.
• FREQUENCY Function in Excel returns an array of values, it must be entered as an array formula.
• If the formula displays an error like #N/A, it occurs if the array formula is entered into a range of cells that is too large.

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