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Excel Evaluate Formula

By Madhuri ThakurMadhuri Thakur

Evaluate formula in excel

Excel Evaluate Formula (Table of Contents)

  • Introduction to Excel Evaluate Formula
  • How to Evaluate Formula in Excel?

Introduction to Excel Evaluate Formula

Have you ever felt difficulties checking long formulas in excel? You may get confused with the different values of cells in a long formula. There exists a chance to get the wrong result as a final output of a lengthy formula. To find a solution, you can use the ‘Evaluate Formula’ feature in excel. A step by step evaluation helps to catch the bugs easily while it produces a wrong answer. Instead of wasting your time by manually evaluating the long formula, evaluate the formula feature performs it more precisely and accurately.

How to Evaluate Formula in Excel?

It is very easy to ‘Evaluate Formula’ within your calculations. Evaluate formula comes under the Formulas menu once you apply the large formula in a cell, including calculation with multiple arithmetics and logical operators. It will make it difficult to evaluate the formula partially or completely. The only way available is to calculate manually by finding the result of each operation included. You can find Evaluate Formula under the Formulas tab.

Evalute Formula 1-1

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So if any bug has been noted, you can stop the evaluation and change the portion of the formula. After editing, you can again start the evaluation.

You can download this Evaluate Formula Excel Template here – Evaluate Formula Excel Template

Example #1 – Calculate Price Using Excel Evaluate Formula

  • Let us try to evaluate a formula using the feature. Pay the bill by checking a condition in the table provided. We need to pay the bill if the bill amount is greater than 80000. To check this, we have applied the formula =IF(B2*C2>80000, “Pay”, “No”).

Excel Evaluate Formula 1-1

  • Once you apply the formula in cell D2, the output is shown below.

Excel Evaluate Formula 1-2

  • Select the cell in which you want to evaluate the formula. Go to the Formulas menu click on evaluate formula option. The applied formula =IF(B2*C2>80000, “Pay”, “No”) calculates the price for each item by multiplying the quantity and price for each product.

Excel Evaluate Formula 1-3

If the result of this calculation is greater than 80000, then the amount should pay.

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  • Once the evaluation is started immediately, a dialog box will appear with the applied formula and evaluate button. Click on the Evaluate button, the value of the referred cell will be replaced. Now the formula will appear as =IF(100*C2>80000, “Pay”, “No”) where the value of C2 will be replaced.

Excel Evaluate Formula 1-4

  • If you continue pressing the evaluate button, then the next step will be performed by replacing the next reference value. D2 will be replaced with its value of 789. The evaluation formula is changed to

=IF (100*789>80000, “Pay”, “No”).

Excel Evaluate Formula 1-5

  • In the next step, the value again changed, and it will be the result of the operation performed between two numbers. The formula shows as =IF (78900>80000, “Pay”, “No”).

Excel Evaluate Formula 1-6

  • This again gets evaluated where the condition ‘78900>80000’ is false and the formula transforms to =IF(FALSE, “Pay”, “No”). From this, we can understand if any mistakes happen in our calculation.

Evaluate Formula in Excel 1-7

  • If the evaluation continues, you will reach the final result, and it is ‘No’. The complete formula gets evaluated step by step, and it produced the final result.

Evalute Formula 1-9

  • Once the evaluation is completed, the evaluate button automatically turns into the restart, and you can restart the evaluation. The evaluation button will be changed to the ‘Restart’ button. Again for a number of times, you can repeat the evaluation.

Restart evalute

  • If you click on Restart, it again shows the first step of evaluating the formula. The entire step gets evaluated, and the final result will be shown.

Evalute Formula 1-10

Example #2 – Evaluating Formula for Students Average Marks

A table with the student’s name and the marks obtained in four different subjects are provided. The student has passed only if the average marks gained is greater than 35.

Students Average Marks 2-1

  • Here applied a formula to calculate the student’s status by calculating the average of marks scored. The formula is =IF(AVERAGE(B2: E2)>35, “Pass”, “Fail”). Select cell F2 and start evaluating the formula. Go to the ‘Formulas’ menu, then click on ‘Evaluate formula’.

Students Average Marks 2-2

  • The value of AVERAGE (B2: E2) is replaced with its value 36.25 in the formula =IF (AVERAGE(B2: E2)>35,”Pass”,”Fail”). Now the formula changes to =IF (36.25 >35,”Pass”,”Fail”).

Students Average Marks 2-3

  • Continue evaluating to move to the next step =IF (36.25 >35,”Pass”,”Fail”). The formula transforms to =IF (TRUE, “Pass”, “Fail”) since the condition is true.

Students Average Marks 2-4

  • Since the condition is true, it will execute the first true block of the IF condition. The final output is all students have passed.

Students Average Marks 2-5

Conclusion

  • Excel Evaluate formula is a feature available with excel for examining the applied formula.
  • Instead of wasting your time by manually evaluating the long formula, evaluate the formula feature performs it more precisely and accurately.
  • Trace precedents are another option available in the ‘Formulas’ menu, which helps you to show the precedents of a result. This will show you the cell reference used in the formula by drawing an arrow from the cell reference to the result.

Things to Remember About Excel Evaluate Formula

  • An easy method to evaluate a complex formula helps to break long formulas into small pieces and evaluate them step by step.
  • An effective method to evaluate formulas that are nested through worksheets.
  • By selecting the portion of the large formula, press F9 to evaluate the result.
  • The final result is easy to evaluate.

Recommended Articles

This is a guide to Excel Evaluate Formula. Here we discuss how to Evaluate Formula in Excel along with practical examples and a downloadable excel template. You can also go through our other suggested articles –

  1. TRIM Formula in Excel
  2. COUNTIFS in Excel
  3. Evaluate Formula in Excel
  4. Excel Formula For Rank
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