VALUE Function in Excel (Table of Contents)
Value function is categorized under text function, it is a convenient feature of excel, Value function is a base function of excel, it converts a text string from number to number, text string can be in any type of constant number, date and time format, if the value of text is not one of these formats then its value return #value error value, because value function does not understand the value. Generally, we don’t need to use the value function in formula, as the utilization of this formula is very few because excel automatically converts text to numbers as necessary, also excel gives a tool to convert the data type by the help of text to column tools. We come to know because it will show a green mark in the cell.
Explanation VALUE Function of Excel
Our data in text format should be in numeric value and we have huge data size and we need to calculate on the data like sum, subtract, multiplication, division, average, so you need to use this function because no calculation will perform as expected, especially when you are trying to run them on data from an external source consider running your input columns through VALUE to ensure that Excel is appropriately recognizing them as numbers.
This function also plays a very important role when we are using the advanced excel formula because there are uses of data type, without data type numeric value excel cannot be understood properly, thus we might get the incorrect result.
VALUE Formula in Excel
The Formula for the VALUE Function in Excel is as follows:
The VALUE Function uses of the arguments:-
There is only one argument in VALUE Function which is mentioned below.
Value (Required Argument / Text Value) – It is the text enclosed in quotation marks or a reference to a cell containing the text you want to convert.
A step of using the VALUE Function
- Select the Formulas tab.
- Choose Text to open the Function drop-down list.
- Select VALUE in the list to bring up the function’s dialog box
- Also, click on Insert function icon then manually write and search the formula
- We get a new function window showing in below mention picture.
- Write the value in the open dialog box
- Then we have to enter the details as shown in the picture.
- Put the Cell value or text value where you want to convert the data type.
- Then Click On OK.
Shortcut of using the Formula
Click on the cell where you want the result from value then put the formula as mentioned below.
= Value (Cell Value / Text Value)
How to Use Value Function in Excel?
Value Function in Excel is very simple and easy to use. Let’s understand the working of Value Function in Excel by few Examples.
Example #1 – to use on a different data type
Like the above image, we have few data which is different like date, time, currency, numbers, numeric in-text value, and discount percentage, we can see below in value function how to convert all the data as numeric value, then you can easily make any calculations on the result value, now we are using value function formula below.
It returns the result as shown below:
Example #2 – To use with IF Function in value function of Excel
There are some details of calling agent in a call center as shown in the above table. Agent Name, Agent first log in time, Log out time, and total log in duration on the system then we check with a formula that which agent has not completed the login duration, so we can use the IF Function to check the same, in this formula we take the help of value function, because we are giving the timing criteria in text format and we are using the IF Function with value function, value function converted in time format which is given in the criteria in text format.
=IF (H5 >= VALUE ( ” 9:00:00 AM ” ), ” Complete Login ” , ” Short Login Duration ” )
Now we can get the result as below mentioned with the help of the value function with IF Function.
Example #3 – To use VALUE Function with left and sum function in Excel
As shown in the below picture there are names of some fruits, quantity and we want to know about the total numbers of fruits so we can get this using of value function with left function.
=VALUE (LEFT (A17, 2))
Now we can get the result like this.
Things to Remember
- If the data is not in a format that Excel recognizes, the data can be left as text. When this situation occurs, certain functions, such as SUM or AVERAGE, ignore the data in these cells and calculation errors occur. A VALUE formula returns the #VALUE error.
- You can also track the data type by alignment, Text data aligns on the left in a cell. Numbers and dates align on the right cell.
- The function converts text that appears in a recognized format (a number in the text, date, or time format, currency, percentage ) into a numeric value.
- Normally, Excel automatically converts text to numeric values as needed, so the VALUE function is not needed regularly.
This has been a guide to VALUE in Excel. Here we discuss the VALUE Formula in Excel and how to use VALUE Function in Excel along with excel example and downloadable excel templates. You may also look at these useful functions in excel –