Definition of Allowance for Doubtful Accounts
An allowance for doubtful accounts is a contra entry which is passed in the accounting field to net off the total amount of receivables which are present on the balance sheet to show only the specific amounts which are to paid as expected and thus allowance of doubtful accounts is just estimation of the amount of receivables which the business expects cannot be collected.
This can be described as an estimation of the amount of account receivables out of the total receivables which the business expects that it cannot be collected. This is typically a contra asset account that is created which shows the amount of money/receivables which are expected to be uncollectible. This is created in the same period of the sale and acts as an offset to nullify the impact of bad debt expense. Two very popular methods to determine the uncollectible accounts are the percentage sales method and the accounts receivables aging method.
Purpose of Allowance for Doubtful Accounts
The purpose is to prepare the business for bad debts and get a realistic picture about the percentage of accounts receivables out of the entire receivables. Every company or business will have customers who will purchase items on a credit basis and thus a certain amount will be owed. Thus, this amount owed is reported in the balance sheet as account receivables. The sole purpose of creating an allowance for doubtful accounts is to make an estimation about how many customers out of all will fail to make payments towards the amount they owe. This is more of a pro-active approach taken by companies instead of waiting to see how the payment methodology is working out where the business will pass a debit entry for the bad debt expense and similarly make a credit entry as the allowance for doubtful accounts.
Let us take an example where a company has a debit balance of account receivables on its balance sheet to an amount of $500,000. The business expects that not all customers will be able to pay a full 100% of the amount and makes an estimation that $100,000 will not be converted into cash. Thus the allowance for doubtful accounts for the period ending starting that month will be zero in the beginning. Now to account for the $100,000 which will not be converted into cash the business has to pass a journal entry which goes like debit the bad debt expense by $100,000 and crediting the allowance for a doubtful account by the same value. When this accounting entry is passed, the total account receivable on the balance sheet will be $400,000 and is known as the net realizable value of accounts receivables.
Estimation Techniques of Allowance for Doubtful Accounts
There are generally two methods of estimating the allowance of doubtful accounts required which are as follows and a brief description about each one of them is given:
- Percentage of Credit Sales: This is more of a benchmark standard that is followed where the industry parameters are compared and taken into consideration. Suppose a company and the industry has reports that on a long run average basis it is seen that generally, 3 percentage of the sales are not collectible, the company will also record this as 3% of each period sales made in on a credit basis as a debit entry to the bad debt expense and a credit entry to the allowance for doubtful accounts.
- Accounts Receivable Aging: This is the second type of estimation technique that segregates the customers who have not paid based on the dates of sales made or the invoice date range and a rate of default is applied to each date range. So the percentage of rate of default increase as the date rage increases. Finally, each payment falling under a specific date range is multiplied with the rate of default, and the final amount is considered as the allowance required for doubtful accounts.
Journal Entry for Allowance for Doubtful Accounts
The journal entry goes as follows where a debit entry is made against the bad debt expense and a credit entry is passed as an allowance for doubtful accounts. Suppose the business has a total of $100,000 as accounts receivables and the company estimates that $10,000 will go as uncollectible so this $10,000 they need to account as the allowance for doubtful accounts and pass the below entry:
|Bad Debt Expense||$10,000|
|Allowance for doubtful account||$10,000|
Allowance for Doubtful Accounts on Balance Sheet
Doubtful account is considered as an asset in the balance sheet. The accounts is shown in the balance sheet in the asset section itself just below the accounts receivables line item. Doubtful accounts are generally considered as a contra account which means it an account that will have either zero balance or a credit balance. Any amount which is added to the allowance for a doubtful account will always mean an amount for the deduction. Recording any amount here means that the business can easily see the extent of bad debt which is expected by the business and how much it is creating an offset to the total accounts receivables of the company.
Direct Write Off Method vs Allowance for Doubtful Accounts
The direct write off method is when the bad debt is directly charged to the expense line as soon as the business realizes that a particular invoice will not be paid whereas allowance for doubtful accounts is a method of estimation which is done on a prior basis as soon as the sale is made. Thus, bad debt recognition takes place at a delayed stage in the direct write off method whereas the recognition is immediate in the case of the allowance method. Thus under the direct write off method, it leads to higher initial profit compared to the allowance method. The exact amount of bad debt expense is known in the direct write off method whereas the allowance method is more of like an estimation of the amount. The total receivables line in the balance sheet is generally of lower value under the allowance method since a reserve is getting offset against the receivable amount.
As discussed above we could see the ways to estimate the allowance for doubtful accounts and also how it prepared the business to face the problem of uncollectible accounts and prepare it accordingly. This is more of a forecasting method that prepares the business to account for the bad debt expenses which is common in every business.
This is a guide to Allowance for Doubtful Accounts. Here we also discuss the definition and purpose along with journal entry. You may also have a look at the following articles to learn more –