Preparing Job Descriptions Training

EduCBA brings you this Awesome course on Preparing Job Descriptions. This detailed course will help you understand all the important concepts and topics of Preparing Job Descriptions.

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 1h 02m | 8 Videos | 81655 Views |   Beginner

About Job Description

Overview of the subject

Job descriptions are intended for the individuals participating in a company’s hiring process for a particular position. A company prepares a job description to describe the role that the new employee will have to play once he is hired for the available position and how the work will be divided between the employees.

Job descriptions can be the base of many things- deciding whether the employment is  a part-time or full-time job, the advertisements that will be put up, and finally, what the employee can expect from the job and help the hiring professional decide whether the employee fits the criteria or not.

The job description document provides the information about the responsibilities of the role being offered, details of how the responsibilities can and will be accomplished, and identifies the basic skill sets the employee must possess. So basically, this document summarizes the following:

Responsibilities and duties of the available position

• Nature
• Purpose
• Level of work

Specifications of the job

• Knowledge
• Skills
• Abilities
• Behaviours required to perform the job

Components of a Job Description

1. A summary statement. One or two statements about the general responsibilities and duties and the authority the employee would report to.
2. Functions of the position. This is usually the most lengthy and descriptive portion of the document. It gives the entire details of the job mentioning all the specifications of the tasks the employee will have to perform on a daily basis. Also, this part deals with the indications of whether the employee will be expected to deal with customers, the media or the public or only important employees. Activities that are at higher priorities can also be mentioned in this section.
3. Attributes needed for the position. For some software or hardware companies, the necessity of mentioning the kind of software or machines the employee will be using in the position being offered is what is written in this section. The detailed information of the desired technical requirements or educational qualifications are also included. The working environment the employee must maintain also finds its place in this section, whether it will be completely formal or the employee is expected to contribute to an overall spirit of the organization?
4. Reporting. Provide details on the reporting and organizational structure. This section is to help the employee understand his/her role in the entire organization.
5. Evaluation criteria. This section not just contains information about when the evaluation will take place, but also a detailed description of the evaluation criteria and what the company holds most important with regards to the enhancement of the success rate of the business.
6. Compensation. The salary that would be provided to the hired individual is mentioned here. It is always better to mention a range instead to the exact amount. Follow the company guidelines in this case.
7. Physical location and surroundings.

Why is a Job Description Important?

A well written job description document can be very useful in hiring, evauating and een terminating employees. It can be used to:

• To communicate the job expectations to the employee
• To focus recruitment efforts
• To manage employee performance
• To set employee and organization goals
• For workload management
• For succession planning
• To create training and development plans
• For the job evaluation and classification process
• To establish fair, competitive pay rates for staff members
• To develop career paths and opportunities for job growth
• To help maintain compliance with federal regulations

Tips:

1. A job’s history doesn’t play a very significant role in creating a job description for today because nothing is stagnant. Things change and so should the description which should focus solely on the current requirements and long-term objectives of the organization.
2. It is important to specify very clearly what tasks the employee will have to perform before listing the expectations the company has from the candidate. After the responsibilities and duties are clearly mentioned, the qualifications and skills of a person come into the picture but skills can always be modified or developed according to the tasks. So it is important to clarify the duties than the credentials.
3. A well-written job description consists of not only the list of duties and responsibilities of a n employee but also the tasks that are of priority.
4. Credentials (such as degrees and licenses) are necessary in almost every job as they are the measure of how knowledgeable the candidate is. The credentials that are required by the company must be appropriate and in accordance with a candidate’s ability to become a top performer.
5. The main aim behind hiring someone for a job is that you want an individual who can do the job. A job description with all sorts of tasks and duties that no one can do single handedly is not appropriate. The job description must be of a job that can be executed.
6. Use specific language.

Job Description Course Description

Introduction- This is an introductory section where you understand the basics of Job Description.

Choosing the job title- The job title can serve the purpose of clearly defining the job and a title with a better position attracts better applicants. Therefore, a job title not just defines the role of the employee in the organization but in the society as well.

Developing a list, often bulleted or numbered, of specific duties and responsibilities that the position requires- mainly involves two steps- first is the basic components of the position (what the company expects the candidate to do) and second, specific activities of the job.

The job duties section is the most important and the foundation of the job description document. It conveys the complexity, scope, and level of responsibility of a job. It consists of the following key elements:

• Composing a capsule description- this includes the requirements of the job other than the specific tasks, once employed, who the employee will supervise or report to and also the salary the company is going to offer for the specific job.

What are the requirements/pre-requisites?

• Computer with Internet connectivity to learn about Preparing Job Descriptions- EduCBA is providing an online course for Preparing Job Description Training (the link of which is provided in the Course Description section) and hence, there is a mandatory requirement of internet connection and a computer.
• Passion to learn about Preparing Job Descriptions- Job descriptions are important for not only beginners but professionals as well. Preparing the perfect Job description helps not just the applicants but the hiring professionals as well for evaluation and hiring.

Target Audience for this training

• Students who wish to learn about Preparing Job Descriptions

The fact that a student will one day be looking for a job or conversely, be the hiring professional of a company makes the task of gaining the knowledge of preparing a job description all the more important.

• Professionals wish to learn about Preparing Job Descriptions

Many company professionals claim to have all the knowledge about preparing job description but that is not always true. Though it might not be the task professionals are hired for but the knowledge of job description comes in handy even in the evaluation and termination procedures of employees.

• Anyone who wants to learn about Preparing Job Descriptions

FAQs – General Questions

General questions that come to mind while taking up that training

1. I have never created a Job Description before. Will it be difficult to learn the important thing needed to create the perfect Job Description document?

Preparing a Job description is a pretty easy task once you know exactly what you have to include in the document. There is no need to learn about using a new software or any other pre-requisites. The only requirement is an internet connection and a computer and the knowledge of preparing a word document which is very basic. The rest is very descriptively explained in the training provided by EduCBA.

2. How will this training help me in my profession or otherwise?

There is no individual hired for the task of preparing a job description but any employee with experience of writing job description can be asked to prepare it. In such scenarios, if you have the knowledge, you can be chosen. Also, the knowledge of preparing a job description can help you when you are looking for a job as well.

Career Benefits of this training

Job descriptions are one of the most effective employee communication tools for managers, recruiters, and perspective employees. HR professionals cannot have any idea about what a manager wants in his employee if he is not presented with a detailed job description.

Whereas, if you are a candidate, knowing the requirements and expectations of the company before the actual interview can be of huge benefit. The job description can help candidates make decisions related to their interests and have their own set of expectations with the company. Job description can also tell the candidate about his/her future in the organization based on the position and the tasks that the company is offering.

For managers, job description helps to know the candidates before they have even met because only the candidates that fit the requirements will apply for the job. Also, once employed, job description can help managers with their role is a supervisor and guide to help the candidates improve their skill sets that are required for the position.

Course Testimonials

Julie Ann E. Roque

The preparing job description training of educba was really helpful for me and now I am ready to continue for more courses. I took the training on job description which was very helpful, because of live training. My background include master degree in technology and business administration. Practical learning was superb and it helped me in my work place too.

James Smith

I liked the courses of this site, it can be used by many & can take the advantage of these courses. I took course training on job description which was very well explained. The training was very brief yet very perspicuous. I learn the job description process and also its importance both as an employee and an employer. The examples given in every topic was very useful and easy to understand.

Sherlynn Dsouza

Out of curiosity I took this preparing job description training course from educba, and was surprised by the quality. It was easy to understand, and the explanations were simple and very accurate. I definitely came away from this course knowledge which I did not possess beforehand. I recommend this course to those people who want to be successful in the HR and Manger sector.

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