EDUCBA

EDUCBA

MENUMENU
  • Free Tutorials
  • Free Courses
  • Certification Courses
  • 600+ Courses All in One Bundle
  • Login

What is Email?

Home » Software Development » Software Development Tutorials » Software Development Basics » What is Email?

What is Email

Introduction of Email

An electronic communication invented in 1970s to do the communication faster during the era of letters and telegrams that changed the way people communicate with each other is called an Email. Ray Tomlinson is called as the father of email system and he sent a communication between two computer systems for ARPANET. Email is called so since it is an electronic mail send to a person or to a system and unlike the normal mail, the physical letter or paper is not needed for the same. Instead of a postal service and an address, an email address and an internet connection are needed.

What is Email

  • A method of exchanging messages instantly from one system to another with the help of internet is called an Email. Initially, Email usage was limited to users of same computer and it asked for the users to be online to receive the messages. Time changed and now we know how the mailbox looks. The mail can be sent to more than one recipient and the recipient’s name can be hidden from others by adding their names in Bcc.
  • The process starts with the help of an email client by connecting it through a server called Simple Mail Transfer Protocol through internet. A dedicated port is assigned to the server that helps the client to transfer the messages through mail. It is necessary to keep the header information intact so that the email address of the recipient should be correct. SMTP converts the information to transfer the mail content across the ports. The @ sign acts as a divider between the name and mail server and hence SMTP looks for the mail server after @ sign.
  • There are different clients for emails such as outlook, Gmail, thunderbird etc. and mails can be sent and received from different clients. When the domains are different, SMTP looks for the domains in Domain Name System and with the help of IP address, a signal is sent to the recipient’s server saying about the email. Now the gateways are opened, and the mail is sent to the new server and the communication happens.

Importance of Email

  • Business communication can be done easily without any security issues and it is faster than any other forms of communication. Also, contacts can be saved easily with the help of emails and the past messages can be checked frequently rather than saving the data in the local server. This helps to save storage space.
  • Most of the emails come with a subject line and hence it is easy to understand the matter inside the email and categorize them accordingly. This helps in saving time checking for emails. Unwanted emails can be easily ignored and moved to spam folders.
  • An informal tool of communication where the language need not be official as it is made to be simple as in a conversational talk so that the business runs smooth. The emails can be used as a tool to start the conversation as it is fast and hence the business can be made to run smooth.
  • Email is faster that it can be compared to one to one chat. As it can be made as an informational talk and as a serious business talk, email works magic in both ways in terms of speed. No other tool is this faster to send messages.

Uses of Email

  • The one use that comes to focus more often is that we can contact the person any time of the day and he/she can read the mail and respond on their own convenience. This makes the email to respect the individual’s time and avoid unnecessary communications.
  • Traditional method of contacting people anywhere in the world used to be costly. Now with a single click, a mail can be sent to anyone who has a mail address, and this helps to maintain contacts easily. And this is done with no cost at all if the system is connected with internet.
  • Emails can be used for any purposes and this depends on the person who uses it. It can be used as a means of communication, informing a failure or an update, helping the team with instructions and guidelines to follow, route map for a trip, instructions to be followed for cleaning or hospitalizing and anything that seems relevant to the user.
  • In educational terms, emails can be sent to apply for admissions, receive results and job offers. It helps the communication smooth and simple that people find it easy by clicking on the send button.

Advantages

Some of the advantages are given below:

Start Your Free Software Development Course

Web development, programming languages, Software testing & others

  • The main advantage we could think of email is that it is paperless. The documents of instructions and status updates can be sent through mail rather than typing it in papers and distributing the same. This makes the work easy with less clutter and environment friendly.
  • When there is a history of emails to be referred for a particular document, we can add reference to the email and the process can eb made simple rather than going through the entire mail chain. Alerts can be set for emails and it can be scheduled to send the emails on time so that the recipients receive the mails at the intended time.
  • Photos or any documents can be shared easily to various people through a single mail and it is received sooner by them. Also, as a cloud storage, this can be saved permanently in the mailbox. Any details including the time and the list of recipients who received the messages can be saved and sorted if needed using emails.
  • The users can set automated replies for the emails they receive, and this helps to save time.

Email etiquette to be followed while sending an email. This helps the user to sort out the emails and check for the important ones. Also, viruses spread through the attachments in the mail. Small disadvantages can be avoided for a bigger good of the society and hence judicial usage of emails help the people in lot many ways.

Recommended Articles

This is a guide to What is Email?. Here we also discuss the introduction and importance of email along with uses and advantages. You may also have a look at the following articles to learn more –

  1. Email Apps for Android
  2. Professional Email
  3. Email Validation in JavaScript
  4. Jenkins Email Notification

All in One Software Development Bundle (600+ Courses, 50+ projects)

600+ Online Courses

50+ projects

3000+ Hours

Verifiable Certificates

Lifetime Access

Learn More

0 Shares
Share
Tweet
Share
Primary Sidebar
Software Development Basics
  • Basics
    • Types of Algorithms
    • Vue.js?nextTick
    • Vue.js Transition
    • Page Replacement Algorithms
    • What is CLI
    • Open Source Software
    • Solve Problems With Technology (Simple)
    • What is Application Software & Types
    • System Software Tools
    • Typography App
    • Software as a Service (Saas)
    • Icon Font Pack
    • Interpret Results Using ANOVA Test
    • Blogging Insights Your Analytics
    • Increase Productivity Technology
    • Free Multimedia Software
    • Information Technology Benefits
    • What is SPSS and How Does It Work
    • Learn to Code For Beginners (Advance)
    • Uses of Coding
    • Uses Of Raspberry Pi
    • What Is System Design
    • Introduction to NLP
    • What is MapReduce
    • What is SoapUI
    • What is MVC
    • What is Multithreading
    • What is Elasticsearch
    • What is Neural Networks
    • What is Swift
    • What is PLC
    • What is Open Cart
    • What is XML
    • What is Mainframe
    • What is JMS
    • What is Cognos
    • What is Open Source
    • What is Bot
    • What is SOAP
    • What is COBOL
    • What is GraphQL
    • What is Microcontroller
    • What is Open-Source License
    • What is Visual Studio Code
    • What is Pandas
    • What is Hypervisor
    • What is Common Gateway Interface
    • What is IDE?
    • What is SSRS?
    • What is MVC Design Pattern
    • What is Application Server
    • What is GPS
    • What is NumPy
    • What is NLP
    • What is Botnet
    • What is Assembly Language
    • System Analysis And Design
    • HTTP Caching
    • What is Buffer Overflow
    • What is Ajax
    • What is Joomla
    • What is Appium
    • What is SVN
    • What is SPSS
    • What is WCF
    • What is Groovy
    • What is Clickbait
    • What is SOA
    • What is GUI
    • What is FreeBSD
    • What is WebSocket
    • What is WordPress
    • What is OSPF
    • What is Coding
    • CentOS Commands
    • What is Raspberry Pi
    • HTTP Cookies
    • What is Hub?
    • What is Bridge
    • What is Switch
    • What is Internet Application
    • What is Sensors
    • What is Proximity Sensors
    • What is Full Stack
    • System Design Interview Questions
    • What is Salesforce technology
    • What is Salesforce Sales Cloud
    • What is OOP
    • What is CMD
    • What is React
    • What is DSS
    • What is SVG
    • What is Apex
    • What is Desktop Software
    • Tor Browser, Anonymity and Other Browsers
    • Avoid Pitfalls of Shadow IT
    • Freelance Web Graphic Designer
    • What is Storage Virtualization
    • What is Web Services?
    • What is Social Networking?
    • What is Microservices Architecture?
    • Microservices Tools
    • Advantages of Microservices
    • Uses of Internet
    • Software Platforms
    • Uses of Internet for Business
    • Architecture of Web Services
    • Web Application Testing
    • Advantages of Web Service
    • CPU Virtualization
    • Types of Web Services
    • Web Services Testing
    • What is RabbitMQ?
    • RabbitMQ Architecture
    • Advantages of Bitcoin
    • Penetration Testing Services
    • Puppet Alternatives
    • What is Memcached?
    • What is Browser?
    • Types of Satellites
    • Model Driven Architecture
    • Types of Variables in Statistics
    • Integration Architecture
    • What is API Integration?
    • What is Grid Computing?
    • Asus File Manager
    • What is GPRS?
    • What is Gradle?
    • What is Basecamp?
    • Software System Architecture
    • GSM Architecture
    • What is Nagios?
    • AppDynamics Tool
    • Logical Architecture
    • What is Microsoft Planner
    • What is Circuit Switching
    • What is ARM?
    • Embedded Control Systems
    • Types of Embedded Systems
    • What is Bitbucket?
    • Requirement Engineering
    • What is WAP
    • What is Registry?
    • What is Dynatrace?
    • What is Digital Forensics?
    • Hardware Virtualization
    • AppDynamics Careers
    • Bandwidth Monitoring Tools
    • Ping Monitor Tools
    • Dynatrace Tools
    • What is Trello?
    • What is AppDynamics?
    • What is Remote Desktop?
    • What is Extranet?
    • What is LTE Network?
    • What is Firebase?
    • Website Monitoring Tool
    • Number Systems
    • Service Desk Manager
    • Static Website
    • Dynamic Website
    • What is Email?
    • What is URL Link?
    • What is Program?
    • What is Lock Screen?
    • What is Grafana
    • Unguided Media Transmission
    • IT Governance
    • IT Governance Framework
    • Remote Support Softwares
    • What is Unification?
    • Topological Map
    • What is LAMP?
    • USB Flash Drive
    • Software Development Models
    • Digital Circuit
    • What is Webpack?
    • Fault Tolerance
    • What is DSL Modem?
    • What is Mozilla Firefox?
    • What is Vagrant?
    • Types of Research Methodology
    • Grafana Plugins
    • Ionic Components

Related Courses

Software Testing Training

Selenium Training Certification

Appium Training

JMeter Certification Training

Footer
About Us
  • Blog
  • Who is EDUCBA?
  • Sign Up
  • Corporate Training
  • Certificate from Top Institutions
  • Contact Us
  • Verifiable Certificate
  • Reviews
  • Terms and Conditions
  • Privacy Policy
  •  
Apps
  • iPhone & iPad
  • Android
Resources
  • Free Courses
  • Java Tutorials
  • Python Tutorials
  • All Tutorials
Certification Courses
  • All Courses
  • Software Development Course - All in One Bundle
  • Become a Python Developer
  • Java Course
  • Become a Selenium Automation Tester
  • Become an IoT Developer
  • ASP.NET Course
  • VB.NET Course
  • PHP Course

© 2020 - EDUCBA. ALL RIGHTS RESERVED. THE CERTIFICATION NAMES ARE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS.

EDUCBA
Free Software Development Course

Web development, programming languages, Software testing & others

*Please provide your correct email id. Login details for this Free course will be emailed to you
Book Your One Instructor : One Learner Free Class

Let’s Get Started

This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy

EDUCBA

*Please provide your correct email id. Login details for this Free course will be emailed to you
EDUCBA Login

Forgot Password?

EDUCBA
Free Software Development Course

Web development, programming languages, Software testing & others

*Please provide your correct email id. Login details for this Free course will be emailed to you

Special Offer - Software Testing Training Learn More